Executive Assistant

Description

The Executive Assistant provides high-level administrative and operational support to senior leadership, serving as a trusted partner in managing complex schedules, travel, meetings, communications, and day-to-day priorities. This individual will anticipate needs, exercise sound judgment, manage highly confidential information, and proactively coordinate details to help executives operate effectively and efficiently.

This is a hybrid position requiring 2-3 days per week onsite, with additional in-office presence as needed to support executive and business needs.

Key Responsibilities

Executive & Calendar Support

• Manage and protect complex executive calendars, proactively prioritizing meetings, commitments, and competing demands.
• Anticipate executive needs and provide high-level administrative support with a strong focus on organization, accuracy, and follow-through.
• Coordinate internal and external meetings, including scheduling, meeting locations, conference rooms, technology requirements, and other logistics.
• Research and compile materials, background information, agendas, and other resources needed for meetings, calls, and projects.

Travel Coordination

• Coordinate travel arrangements, including air, hotel, ground transportation, and other required logistics.
• Prepare and maintain comprehensive travel itineraries and incorporate all relevant travel details into executive calendars.
• Monitor travel arrangements and proactively manage itinerary changes, cancellations, delays, and other unexpected issues.
• Identify competitive rates while ensuring travel arrangements comply with company policies and executive preferences.

Communications & Administrative Support

• Prepare summaries and organize relevant information as requested, exercising appropriate judgment regarding content and presentation.
• Draft and edit correspondence, communications, presentations, and other executive-level materials.
• Assist with document and presentation development, including reports in Microsoft Excel, presentations in Microsoft PowerPoint, and correspondence or other documents.
• Support special projects and ad hoc executive requests, independently coordinating activities through completion.

Confidentiality & Discretion

• Handle sensitive and confidential information, including staffing plans, compensation information, customer contracts, business strategies, and other executive-level matters, with the highest degree of discretion.
• Exercise sound judgment when interacting with employees, customers, business partners, and senior leaders.
• Maintain professionalism and confidentiality in all verbal, written, and electronic communications.

Essential Requirements

• High school diploma required; Associate's or Bachelor's degree preferred.
• 3+ years of administrative or executive support experience in a professional environment.
• Intermediate to advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Demonstrated ability to manage complex calendars, meeting logistics, and detailed travel arrangements.
• Strong organizational and time-management skills with exceptional attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Ability to manage multiple priorities in a fast-paced environment while maintaining accuracy and follow-through.
• Strong customer-service orientation and demonstrated professionalism when interacting with employees and senior-level stakeholders.

Preferred Qualifications

• Previous experience directly supporting senior executives or executive leadership teams.
• Experience coordinating complex domestic and/or international travel.
• Demonstrated ability to work independently, exercise sound judgment, and make decisions with limited direction.
• Strong proficiency developing professional presentations, reports, and executive-level communications.

The anticipated hourly rate for this position is up to $40/hr but may vary based on various factors such as the candidate's qualifications, skills, competencies and proficiency for the role.

At Syneos Health, we are dedicated to building a diverse, inclusive and authentic workplace. If your past experience doesn't align perfectly, we encourage you to apply anyway. At times, we will consider transferable skills from previous roles. We also encourage you to join our Talent Network to stay connected to additional career opportunities.

Why Syneos Health? We partner with industry experts to solve and execute against today's toughest commercialization challenges facing the world's leading healthcare companies. The diversification and breadth of our new and existing partnerships create a multitude of career paths and employment opportunities on our Commercial Operations and Leadership teams. Join our game-changing, global company dedicated to creating better, smarter, faster ways to get biopharmaceutical therapies to patients. Experience the thrill of knowing that your everyday efforts are contributing to improving patients' lives around the world.

Work Here Matters Everywhere | How are you inspired to change lives?

Syneos Health companies are affirmative action/equal opportunity employers (Minorities/Females/Veterans/Disabled)

Syneos Health has a voluntary COVID-19 vaccination policy. We strongly encourage all employees to be fully vaccinated. Additionally, certain local governments or Syneos Health customers may have vaccine requirements that apply to some of our employees. These employees are required to submit proof of vaccination to Syneos Health and maintain compliance with these requirements.
As a Syneos Health freelance, temporary, or contract employee, you may be eligible to participate in the Company 401k match and benefits such as paid time off or benefits through provisions in the Affordable Care Act or State-specific requirements depending on the terms of your employment. Syneos Health complies with all applicable federal, state, and municipal paid sick time requirements for temporary/freelance/contract employees.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.