Assistant to the Vice President

Provide executive level administrative services for one or more executive positions. Efforts include event planning, scheduling, briefings and presentation preparation and facilitating visits to and communications with the VP's office. This position will interact on a consistent basis with: executives and staff within and external to the Institute, vendors and visitors/callers to the VP's office. This position typically will advise and counsel: VP's. This position will supervise: May supervise lower level support staff.

Job Duty 1 -
Coordinate scheduling for VP with senior level campus administration, external stakeholders and other executives; maintain calendar.

Job Duty 2 -
Coordinate travel arrangements including processing of travel authorizations.

Job Duty 3 -
Plan, organize and lead implementation of special events and visits.

Job Duty 4 -
Research and develop materials in preparation for corporate visits, conferences, meetings, etc.

Job Duty 5 -
May oversee monitoring of budget and purchasing activity

Job Duty 6 -
Maintain, update and monitor departmental files, databases, records and resource information.

Job Duty 7 -
Develop special presentations as directed by the VP.

Job Duty 8 -
Communicate and interpret administrative policies; develop internal office related procedures as appropriate.

Job Duty 9 -
Oversee arrangements and provide support for special projects and unit initiatives. Manage, track and monitor progress reports, proposals and related project related communications.

Job Duty 10 -
Perform other duties as assigned

Educational Requirements
Bachelor's Degree in Business Administration or related field or equivalent combination of education and experience

Required Experience
Four to five years of job related experience

Additional Preferred Qualifications
Certification, License, or Permits
Project Management Professional (PMP)

Salary Range $56,679 - $80,000 Depending on experience and preferred skills

SKILLS
This job requires an extensive knowledge of Institute policies, program administration, and event planning. Skills in organization, briefing and report preparation, communications, meeting leadership and coordination and customer service are required as is the use of office related computer applications.

Ability to work independently, demonstrate initiative, anticipate executive needs, and exercise sound judgment in determining when to take action and when to seek leadership guidance or approval.

Demonstrated ability to manage competing priorities, coordinate activities across multiple stakeholders, and ensure accountability for deadlines, deliverables, and follow-through.

Ability to learn and navigate Institute administrative processes, including human resources, finance, procurement, and other business operations, while developing an understanding of organizational priorities and the broader campus environment.

Strong problem-solving, communication, and interpersonal skills, with the ability to identify and address challenges, adapt to changing priorities, and proactively communicate risks, roadblocks, and matters requiring leadership attention.

Ability to exercise discretion and maintain confidentiality while coordinating executive-level activities, meetings, and events, including providing on-site logistical support as needed.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. This prohibition applies to faculty, staff, students, and all other members of the Georgia Tech community, including affiliates, invitees, and guests.

Successful candidate must be able to pass a background check. Please visit https://usg.policystat.com/policy/19298143/latest/