Assistant Director Health and Wellbeing Initiative - Student Life

TITLE

Assistant Director, Health & Wellbeing Initiative-Operations

JOB SUMMARY

The Assistant Director is responsible for providing administration, coordination, and assessment of programs and services for the Health and Wellbeing Initiative. Performs duties that assist program development and implementation of campus-wide collaborations. Supports operational, functional, and financial processes that contribute to the growth of the initiative. Work is performed under minimal supervision and performance is based upon completion of assignments and results obtained. The performance evaluation is conducted through the performance evaluation system and in accordance with the University Policies & Procedures.

ORGANIZATIONAL RELATIONSHIPS

Reports to: Director of Health & Wellbeing Initiative

Supervises: Helps with the supervision of Student Assistants and Graduate Assistants

ESSENTIAL DUTIES - May include, but not limited to the following:

• Coordinates, plans, and schedules events, programs, meetings, tabling, and other activities involving on campus and community participants.

• Assists in developing programs designed to expand health and wellbeing collaborations and committee activities.

• Provides general administrative support for budget, purchasing, and programming.

• Coordinates with academic faculty, Division of Student Life, and other stakeholders as appropriate to implement programs, build collaborations, and highlight institutional initiatives.

• Manages student and staff/faculty grant programming including future grant applications, evaluation process, and reporting.

• Tracks and compiles information regarding initiative progress and achievements; contribute to the preparation of the annual progress report and a variety of communication channels.

• Assists and reviews budget reports.

• Coordinates logistics for monthly and subcommittee meetings, prepares meeting materials and agendas, documents meeting proceedings and decisions/actions items, aids in dissemination of communication to members and members' assistants, directs any follow-up for scheduling and information purposes, coordinate process for changes in committee membership and/or leadership.

• Oversees marketing development projects, including social media.

• Aids in on-going student development and oversight of graduate assistants, interns, and student employees.

• Edits, proofs, and prepares written materials, marketing, documents, and correspondence.

• Coordinates the activities of a variety of vendors.

• Supports theme leadership and committees in their initiatives.

ADDITIONAL DUTIES

• Performs other duties as requested.

EDUCATION

Bachelor's degree in education, health studies, kinesiology, counseling or a related field required. Master's degree preferred.

EXPERIENCE

Three years professional experience including progressively responsible roles in project management.

REQUIREMENT

Regular and reliable attendance at the University during regular scheduled days and work hours is an essential function of this position.

All employees share the responsibility of maintaining information security and privacy requirements within the university by adhering to Federal and State regulations, and TWU Policies & Procedures.

KNOWLEDGE, SKILLS, AND ABILITIES - The following are essential:

• Strong communications, organization, project management, and supervisory skills.

• Ability to manage events and office logistics.

• Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment.

• Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.

• Ability to critically listen, understand and appropriately interpret communication.

• Ability to understand budgetary and fiscal planning techniques.

• Ability to work effectively with a diverse population.

• Demonstrated ability to write effective, clear, concise and grammatically correct business correspondence, reports and other material.

• Strong proofreading and editing skills.

• Demonstrated skill in the use of word processing software and other technology.

• Ability to make travel arrangements and generate claims for expense reimbursement.

• Ability to manage financial transactions individually and working with other staff.

• Demonstrated problem solving and reporting skills.

• Skills in using spreadsheet, presentation, and database software for tracking and reporting.

• Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.

• Ability to communicate effectively orally, by phone, in person, and in writing.

• Ability to use a personal computer and other office equipment, including university related software and email.

PHYSICAL DEMANDS

The physical demands described in the Essential Duties and below are representative of those that must be met by an employee to successfully perform the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

The employee may be required to travel.

WORK ENVIRONMENT

All employees are responsible for maintaining an environment that is free from discrimination, intimidation, harassment, including sexual harassment. Work is normally performed in a typical interior work environment.

SAFETY

TWU promotes a safe working environment. Employees are responsible for completing assigned tasks safely and efficiently, and supervisors are responsible for creating and maintaining a safe work environment. Employees must report any unsafe work conditions or practices, as well as any near-miss incidents, to their supervisor and Risk Management. Supervisors and employees should ensure that injury/accident reports are submitted to the Office of Human Resources and Risk Management within 24 hours of the incident.

Texas Woman's University, an AA/EEO employer, provides equal opportunity to all employees and applicants for employment and prohibits discrimination on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or any other legally protected category, class or characteristic.

All offers of employment will be contingent on the candidate's ability to provide documents which establish proof of identity and eligibility to work in the United States. Positions at Texas Woman's University deemed security-sensitive require background checks and verification of all academic credentials.

If you are a male between the age of 18 and 25, federal law requires that you must be registered with the U.S. Selective Service System, unless you meet certain exemptions under Selective Service law. Under HB 558, enacted by the 76th Texas State Legislature, if you are currently of the age and gender requiring registration with Selective Service, but knowingly and willfully fail to do so, you are ineligible for employment with an agency in any branch of Texas state government. For additional information regarding registration or status, you can contact the Selective Service System at 847-688-6888 or www.sss.gov.