Administrative Assistant - Curatorial Department

Curatorial - Administrative Assistant

Summary: To provide administrative and clerical support to eight curatorial departments.

Reports to: Curator of American Art

Essential Duties and Responsibilities:

• Daily use of Microsoft Office suite, scheduling software, and financial software.

• Review travel authorization requests and complete detailed travel expense reporting for both domestic and international travel.
• Assist with communications, reservations, budgeting, and payment of consultants included in curatorial division budgets.

• Arranges internal bookings and reservations.

• Track departmental budgets in coordination with curatorial division Senior Administrative Assistant.

• Proof and format reports and other documents in coordination with curatorial division Senior Administrative Assistant.

• Maintain materials and files for curatorial departments.

• Respond to and delegate inquiries from the public.
• Serve as point of contact when curators are out of office.

• Assist in setting up online and in-person divisional and department meetings, and attend and assist in recording notes.

• Process incoming and outgoing mail.
• Perform other duties and tasks as assigned and appropriate.

Qualifications:

Required:

• High school diploma.
• Relevant administrative experience.
• Must be detail-oriented and have excellent organizational and administrative skills, including a high level of proficiency with computers, including Microsoft Office.
• Must have experience in planning domestic and international travel, and be able to work with Senior Administrative Assistant to track departmental spending.
• Must have the ability to interact graciously and effectively with members of the Museum staff, patrons, and the public.
• Must also have the ability to handle multiple duties at one time, be adaptable to consistently changing priorities, and meet challenging deadlines.
• Must have excellent written and oral communication skills.

Preferred:

• Some college.

Additional Details:

Hiring Range: $21.38 - $25.65 per hour, commensurate with experience.

Status: Regular full-time (37.5 hours/week)

Benefits: Competitive full benefits package is available on Day 1, including 3 weeks of vacation annually with one week available immediately, a museum-funded pension, museum-paid disability insurance, and a world-class wellness program.

Selected candidates will be required to submit to a criminal background check and drug screen before hire.

The Museum is an Equal Opportunity Employer. We are committed to treating all applicants and employees fairly based on their abilities, achievements, and experience, without regard to sex, race, age, disability, religion, national origin, color, sexual orientation, gender identity, or any other classification protected by law.