New

Administrative Assistant

North Carolina State University

$ 34,602 - $ 58,870

life insurance, flexible benefit account, paid time off

United States, North Carolina, Raleigh

Sep 15, 2026

Job Posting Information

Posting Number	PG195204SP
Internal Recruitment	No
Working Title	Administrative Assistant
Anticipated Hiring Range	$46,000 - $52,000
Work Schedule	In Office/Onsite Monday - Friday, 8:00 a.m. - 5:00 p.m.
Job Location	Raleigh, NC
Department	Physics and Astronomy
About the Department	The Physics and Astronomy Department provides: (1) High quality instruction to the University community through courses; (2) educational opportunities for undergraduate and graduate students in physics through high quality curricula, faculty, and research facilities; (3) outreach programs that advance scientific knowledge. Our research programs cover a varied spectrum including astrophysics, general relativity, condensed matter theory and experiment, computational physics, biophysics, nanoscale science, physics education, experimental nuclear physics, particle and nuclear theory, experimental optics, and experimental atomic and molecular physics. The department enrolls approximately 120 graduate students and 140 undergraduate physics majors. The department size is approximately 57 faculty members. While working in this department, you will be expected to foster a supportive and welcoming environment. NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State's land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution's mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	Be the welcoming face and operational hub of the Department of Physics and Astronomy. As the Administrative Support Specialist, you will provide comprehensive administrative and programmatic support that keeps the department running smoothly while serving as the primary point of contact for faculty, staff, students, and visitors. You will play a key role by coordinating daily operations, supporting faculty, staff, and students, managing departmental communications, and delivering exceptional customer service that advances the department's teaching, research, and outreach mission. Key Responsibilities Administrative Operations & Customer Service Serve as the primary front-line contact for the department by welcoming visitors, responding to phone and email inquiries, providing information on departmental policies and procedures, and supporting faculty, staff, and students. Provide administrative support for departmental operations, including composing correspondence, editing faculty documents, scheduling departmental spaces, coordinating thesis and preliminary examinations, and providing partial on-site support for Centennial faculty. Program & Event Coordination Coordinate departmental events and activities, including weekly pizza talks, graduate teas, and other programmatic initiatives that support student and faculty engagement. Manage faculty and student travel arrangements, process reimbursements, coordinate textbooks with the University Bookstore, and provide administrative support for faculty teaching large service courses. Financial, Facilities & Resource Management Oversee Capital Asset Management System (CAMS) responsibilities, maintain departmental supplies and equipment inventories, and serve as the department liaison with Housekeeping and as the building liaison for Riddick Hall. Support efficient departmental operations by coordinating facility-related needs and maintaining organized administrative processes. Communications & Digital Content Maintain the department website, manage the general departmental email inbox, and create social media and promotional content that supports departmental communications and outreach efforts. If you are an organized, customer-focused professional who enjoys supporting a dynamic academic environment, coordinating multiple priorities, and building positive relationships with faculty, staff, students, and visitors, we encourage you to apply. If you take pride in delivering exceptional administrative support, communicating effectively, and helping a department operate efficiently every day, we'd love to have you join the Department of Physics and Astronomy.
Other Responsibilities	Perform general administrative duties as needed including coverage support for -day per week for faculty in Partners II/III. Duties while at PII/PIII and in Riddick, as needed, including answering phones, distribution of mail and packages, coordinating coffee/tea/cookies at colloquium and seminars, and support with external events hosted by the department.

Qualifications

Minimum Experience/Education	High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Qualifications	Administrative support experience in a higher education, academic, or professional office environment. Proficiency with Microsoft Office, Google Workspace, or similar business software, including experience using spreadsheets to manage data, schedules, or inventories. Experience coordinating meetings, events, travel arrangements, or administrative projects involving multiple stakeholders. Knowledge of website content management systems, social media platforms, or other digital communication tools used to support organizational outreach. Demonstrated ability to manage multiple priorities, provide outstanding customer service, and work effectively both independently and collaboratively in a fast-paced environment.
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	09/15/2026
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	09/22/2026
Notice to Applicants	Please make sure that the work history that is listed on your application is identical to the work history that is listed on your resume.
Special Instructions	In addition to your application, please provide your cover letter, resume, and contact information for at least three professional references. This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Position Details

Position Number	00112312
Position Type	SHRA
Position Classification Band Title	Administrative Support Specialist
Position Classification Band Level	Advanced
Position Classification Salary Range	$ 34,602 - $ 58,870
Salary Grade Equivalency	NC10
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.0
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	170601 - Physics and Astronomy
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.