Regulatory Operations Specialist, Ogilvy Health

OGILVY HEALTH: WE INSPIRE PEOPLE AND BRANDS TO IMPACT THE WORLD

Guided by this vision, Ogilvy Health, part of WPP, combines borderless creativity, scientific precision and cultural fluency to build healthcare's most influential movements. We drive measurable impact and category-defining growth for brands ready to shape what's next. Our approach is powered by fearless creativity that dares to be different, sparks emotional connections, and inspires action, ensuring cultural resonance. Scientific precision translates complex data into stories that resonate, while our impact-obsessed mindset focuses on delivering real-world outcomes.

For more information on us, visitOgilvyHealth.com, or follow Ogilvy Health onLinkedIn,Instagram,Facebook,X, andThreads.

About the Role

We are looking for a Regulatory Operations Specialist to join our agency to prepare, submit and track MLR (Medical, Legal and Regulatory) submissions across our book of pharmaceutical clients. This includes preparing completed editorial content to submit to a Medical/Legal/Regulatory (MLR) review board (a board of experts typically consisting of medical doctors, lawyers and experts in FDA regulations). The ideal candidate is detail-oriented, highly accountable, and eager to learn the ins and outs of FDA regulations and the healthcare communications industry.

What you'll do:

• Assemble and deliver marketing materials for regulatory review following the protocols established by our pharmaceutical clients
• Digitally route submission packages to internal team, facilitating communication cross-functionally
• Determine the time and effort needed to complete various components of each submission
• Handle multiple projects with different teams concurrently in a timely manner
• Assist in maintaining departmental archives and documentation
• Attend client-led trainings on submission platform requirements
• Provide QA and oversight for submission packages
• Complete medical reference tagging & linking in Veeva Vault or other client software tools
• Work closely with the Project Management team to ensure smooth transition of files and accurate project timelines

What You'll Need:

• Self-motivated, highly organized, and detail-oriented with excellent time management skills
• Previous project management, healthcare, or pharmaceutical industry experience preferred
• Ability to work effectively both independently and collaboratively to meet deadlines
• Experience with Veeva Vault platform preferred
• Excellent written and verbal communication skills

How We'll Support You

Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We'll empower you with the tools you'll need to succeed. We'll give you the autonomy to seek out new paths and better ways of doing things. We'll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we'll provide opportunities for you to do work of which you'll be proud, with people you'll be proud to call your teammates.