CHIEF VOUCHER EXPEDITER

JOB/BID ANNOUNCEMENT

CHIEF VOUCHER EXPEDITOR

Chicago Department of Public Health

Finance and Admimistration

Number of Positions: 1

(additional vacancies possible pending budget approval)

Starting Salary: $75,336.00/Year

Applications for this position will be accepted until 11:59pm CDT on 08/17/2026

This position is grant based and is subject to the availability of the supporting award lifecycle and its renewal with the City of Chicago

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under general supervision, processes and supervises the processing of payments and the monitoring of expenditures to ensure that municipal finances are accurate and up to date, and that vendors and suppliers are paid within established timeframes

ESSENTIAL DUTIES

* Supervises the data entry of invoices and participates in the processing of vendors' invoices for payment

* Conducts research of contract agreements, invoices, and supporting documents to verify if item codes, remittance addresses, voucher numbers, funding strip codes, and contract data are accurate and covered and whether requested cost are valid based on quantity requirements and agreed discounts

* Compiles invoices and support documents for packaging by date, vendor name, and remittance address and verifies that corresponding receiving reports are consistent specifically in areas pertaining to cost, items, and quantity before submitting to the Comptroller's office for payment processing

* Supervises and monitors the maintenance of files containing reports, contracts, and invoices

* Checks figures for accuracy prior to processing vouchers and approving vendor invoices for payment

* Troubleshoot invoice problems conferring with vendors and department managers to resolve payment issues

* Facilitates delegate agency and vendor management training as well as conduct subrecipient monitoring performance

* Conducts Delegate agency spend performance Voucher Audit Review or (VAR) and is responsible for maintaining department 5-day invoice queue

* Interprets and communicates purchasing procedures and regulations to department managers

* Documents, maintains, and updates relevant policies and procedures

* Coordinate delegate agency payment workflow administration with Contract and Finance teams

Performs other related duties as assigned

Location: 111 West Washington

Days: Monday - Friday

Hours: 8:30am - 4:30pm

THIS POSITION IS IN THE CAREER SERVICE

Three (3) years of work experience in processing and auditing vendor invoices and purchase orders for payment.

Should the above criteria not be fulfilled, the following options are acceptable:

Graduation from an accredited college or university with an Associate's degree or higher plus one (1) year of work experience in processing and auditing vendor invoices and purchase orders for payment.

Selection Criteria

This position requires applicants to complete an interview which will include a written exercise and/or a skills assessment test as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the oral and written parts of the interview will be selected.

Desired Skills:

* Previous experience working and communicating with delegate agency and other management teams

* Proficiency with Microsoft Office software such as Word, Excel, PowerPoint, Team and SharePoint

* Previous experience working with the City of Chicago Voucher Audit Tracking System (VATS)

* Previous experience working in a high stress, high visibility work environment with performance-oriented accountability.

* Previous experience supporting continuous improvement initiatives

* Bachelor Degree

* Previous experience facilitating training and/or new product familiarization to vendors, internal stakeholders and establishing metrics to track performance

For information about City of Chicago employee benefits, please click here

For information about City of Chicago salaries and job titles, please click here

APPLICATION EVALUATION: Initial evaluation will be based on the information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow all required employment/hiring plan provisions, federal, state, and local laws, and collective bargaining agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet the minimum qualifications and who are veterans of the Armed Forces of the United States, residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates. These hiring preferences do not apply to bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. The learn more about our hiring processes click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Opportunity and Military Friendly Employer and Fair Chance Employer

City of Chicago

Brandon Johnson, Mayor