Payroll and Accounts Payable Specialist

General Info

Job Type: Full-Time

Location: Four Seasons Environmental, Inc. - Home Offices located in Monroe, Ohio.

Pay: TBD

Benefits:

• Medical Insurance
• Dental Insurance
• Life Insurance
• Retirement Benefit
• Disability Insurance

Hours: Monday to Friday (normal corporate office hours)

Position Summary

Four Seasons Environmental, Inc. is seeking a dependable, detail oriented, and technology focused Payroll and Accounts Payable Specialist.

This position is primarily responsible for processing weekly payroll, with secondary responsibility for accounts payable, company credit cards, expense documentation, and related financial records. The successful candidate will work closely with employees, managers, project locations, Human Resources, Accounting, and vendors to ensure information is complete, accurate, and processed on time.

This role is well suited for someone who is comfortable working across multiple software systems, managing electronic records, resolving discrepancies, and helping improve manual or paper based processes.

Primary Responsibilities Payroll

* Collect, review, and enter weekly employee time records.

* Verify hours, pay rates, job numbers, cost codes, employee classifications, and required approvals.

* Work with managers and project locations to resolve missing or inaccurate payroll information.

* Review payroll reports for accuracy before payroll is finalized.

* Process payroll deductions, including garnishments, child support orders, tax levies, and other required deductions.

* Prepare payroll checks, direct deposit information, reports, and related documentation.

* Assist with certified payroll and prevailing wage reporting.

* Respond to employee and manager questions regarding pay, time records, deductions, and payroll corrections.

* Assist with year end payroll activities, including bonuses, taxable benefits, W2 processing, and audits.

Accounts Payable and Expenses

* Receive, review, code, and enter approved vendor invoices.

* Verify invoice amounts, job numbers, cost codes, approvals, and supporting documentation.

* Follow up on missing invoices, receipts, approvals, or expense information.

* Prepare checks, electronic payments, and related payment documentation.

* Research vendor payment questions, outstanding invoices, duplicate payments, and account discrepancies.

* Review and process company credit card, fuel card, purchasing account, and recurring vendor transactions.

* Assist with positive pay, banking exceptions, voids, stop payments, and replacement checks.

Electronic Records and Process Improvement

* Organize and maintain payroll and accounts payable records electronically.

* Work with PDFs, spreadsheets, shared folders, online banking platforms, and web based systems.

* Maintain consistent electronic file names, folder structures, and record retention practices.

* Assist employees and managers with electronic time, expense, purchasing, and approval processes.

* Help identify opportunities to reduce paper, duplicate entry, and inefficient manual processes.

* Maintain written procedures and participate in cross training for essential functions.

Qualifications

* High school diploma or equivalent required.

* Associate degree in accounting, business administration, human resources, information systems, or a related field preferred.

* Three or more years of payroll, accounts payable, bookkeeping, or accounting support experience preferred.

* Previous experience processing weekly payroll strongly preferred.

* Experience with multi location, multi state, project based, certified, or prevailing wage payroll is highly desirable.

* Experience with Sage, Timberline, or a similar payroll and accounting system preferred.

* Strong proficiency with Microsoft Outlook, Word, and Excel.

* Strong practical knowledge of electronic files, PDFs, scanning, shared folders, and online systems.

What success looks like

The successful candidate will be:

* Highly accurate and organized.

* Comfortable learning and using new technology.

* Able to manage firm weekly and monthly deadlines.

* Skilled at identifying and resolving discrepancies.

* Professional and persistent when requesting missing information.

* Trustworthy with confidential employee, financial, and banking information.

* Able to work independently while communicating effectively with others.

Work Schedule

This is a full time position generally performed during normal corporate office hours. Dependable attendance is required during weekly payroll processing and scheduled payment cycles. Additional hours may occasionally be necessary during year end processing, audits, holidays, or system implementations.

Physical Requirements

This position requires prolonged computer and office work, regular communication by telephone and email, and occasional lifting of files or office materials weighing up to 25 pounds.

Company Info

Four Seasons Environmental, Inc., is a 350+ associate facilities management firm. Founded in 1985 and headquartered in Cincinnati, Ohio, FSE offers a very stable work environment. Our goal of 35+ years remains the same: satisfy the customer and continuously improve. If you are looking for a nurturing company that puts the customer and the employee first, then please submit your resume for consideration.

• All resumes will be kept in strict confidence
• We are an institutional, commercial, full-facility operation and maintenance contractor and equal opportunity employer: including protected veterans and individuals with disabilities

Mission Statement

In a corporate culture of positive reinforcement, we will produce excellence by continuously finding better ways to serve our client as we would wish to be served.

Vision Statement

In a nurturing corporate climate where families are valued and continuous improvement is a way of life, we will treat our customer and our fellow employees as we would wish to be treated so that we will continue to be our customer's contractor of choice.

• Must be authorized to work in the US
• No relocation assistance is available
• Four Seasons Environmental, Inc. is a federal contractor and is required to comply with the Drug-Free Workplace Act of 1988 (which supersedes state laws to include cannabis). Employment is contingent on passing a 10-panel pre-employment drug screen, random drug and alcohol screenings, and background/reference checks.