Job Site Clerk - NPCE

At Haskell, you're not just joining a company-you're joining a nationally recognized Top Workplace where diverse perspectives and inclusive thinking drive stronger outcomes. Whether you're starting out, growing your expertise, or leading the way, you'll find a culture grounded in trust, driven by excellence, and built to support your goals. Here, you'll have the opportunity, flexibility, and sense of belonging to grow your career your way-while making a real impact.

Scope of Position

Greets all site visitors and assures they sign in on the visitors log, answers the phones and directs callers to the appropriate staff member, manages delivery tickets & other documentation that needs to be sent to the main office, oversees the timesheets for field employees under the supervision of the Superintendent, places orders for supplies as directed, maintains a clean office environment, takes meeting minutes as required and distributes as directed, makes copies for distribution, maintains office files and documentation, updates logs, accepts deliveries.

Job Responsibilities

• Work directly for the Superintendent. Work is generally administrative, project-oriented and will require the ability to comprehend and follow directions.
• Coordinate and organize a system to completion daily tasks required.
• Be courteous and professional with employees, our clients, subcontractors, vendors, and the public.
• Organize the office files, contracts, submittals similar to the system used in the corporate office.
• Have the ability and knowledge to operate a computer and work with Microsoft programs such as Word and Excel and use Microsoft Outlook. Use office equipment such as copiers, printers, scanners, label machines, etc.
• Keep timesheets, weekly hours and per diem for the field employees, email to Payroll weekly.
• Keep copies of all delivery tickets and determine if it will be a Major Purchase Order or a Field Purchase Order. Make copies and send originals to the PM or Accounts Payable Clerk for processing and payment.
• Log and Issue Field Purchase Orders numbers, enter rental data and usage on Rental Equipment Reports, track concrete usage with the concrete log, and email to the PM and AP on a monthly basis.
• Log daily subcontractor's activities, weather, rainfall, deliveries and meetings on the Superintendent's Daily Report.
• Purchase office supplies, order material and rental equipment as directed by the jobsite Superintendent.
• Call vendors for quotes to do a cost comparison for materials or rental equipment.
• Set up vendor accounts for purchase or monthly rentals, such as copiers, toilets, water, ice, lumber, rental equipment, etc.

Education/Experience

• High school diploma preferred

Specific Knowledge, Skills, License, Certifications Etc.

• Follow specific directions
• Perform a variety of duties which may often change
• Work within standards of accuracy
• Repeat tasks of short duration according to a set procedure
• Evaluate information using measurable standards

Core Competencies

• Accountability: Accepting responsibility that results in anticipation/prevention of problem areas from actions, and problem solving inside and outside the department/organization.
• Customer Focus: Makes service to internal and external customers a priority; focuses on exceeding customer expectations, not just meeting them; recognizes and values all key stakeholders; applies and develops service excellence skills.
• Effective Communication: Listens for understanding and appreciation, encourages open feedback; presents clearly and effectively one on one, and in small and large group settings; considers the audience in preparing messages and in choosing the appropriate communication channels; creates and encourages open channels of communication.
• Execution/Empowerment: Demonstrates the ability to get results; manages competing demands in fast paced environment with effective results; identifies and creates contingency solutions to ensure timely execution.
• Learning & Development: Learning new skills and increasing capabilities a high priority; takes action to address development needs in self and others, if applicable; identifies gaps and learning opportunities to ensure complete technical job proficiency; takes responsibility for own development and skills improvement.

Values

• Team: Collaborate and demonstrate respect for team members, partners and everyone with whom we do business; open communication.
• Excellence: Strive for quality and safety; executed best in class; creative and innovative; dedicated for continuous improvement.
• Service: Passionate about customer service internal and external and to the community; and creates superior value.
• Trust: High standards of ethics and personal accountability; transparency; credibility; fairness

Environmental Factors and/or Physical Requirements

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.

Haskell is an Equal Opportunity Employer (Females/Minorities/Protected Veterans/Individuals with Disabilities) and Drug-Free Workplace.