Institutional Relations Manager

Position Type:

Visa Sponsored Job:

Relocation Assistance Eligible:

Hiring Range:

*Final salary and rates are based on education, experience, and skills relevant to the role.

Application Closes at 12:00am MST on:

Background checks are conducted for candidates selected for hire. Learn more.

Work Location Expectations:This position is open to candidates seeking in-person or hybrid (combination of 3 days in-person and 2 days of remote), opportunities. UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.

Here is a brief summary of what one would expect to be generally responsible for in this role.

Key Responsibilities

Front-Line Fundraising & Portfolio Management

• Relationship Cultivation: Initiate, build, and steward highly productive, long-term relationships with foundation program officers, foundation and corporate executives, and institutional decision-makers - designing systems to ensure donors receive exceptional reporting and impact metrics that lay the groundwork for renewed support.

• Portfolio Growth: Actively manage a portfolio of ~75 active corporate and foundation prospects/donors, systematically moving them through the qualification, cultivation, solicitation, and stewardship pipeline.

• Strategic Solicitations: Coordinate customized solicitation strategies to secure six- and seven-figure gifts. Manage the growth of the corporate event sponsorship program, bringing in unrestricted gifts through event sponsorships.

• Prospect Research & CRM Management: Conduct prospect research to identify new or existing relationships that align with organizational funding priorities, and consistently record and track relationship development ("Moves") and institutional prospect profiles in the Salesforce database, ensuring organizational transparency and future-proofing these relationships.

Internal Collaboration

• Strategic Matchmaking: Understand UCAR and NSF NCAR's organizational capabilities and emerging initiatives well enough to connect them with aligned funders - either by matching an internal project to a target foundation, or identifying a foundation's strategic goals and working internally to surface the strongest project to move forward. Serve as the central liaison between corporations/foundations and internal technical teams, ensuring fundraising strategies align with scientific integrity and organizational capacity.

Proposal Strategy & Stewardship

• Concept Development: Support the strategic framing of pitches and letters of inquiry (LOIs), determining how a project should be positioned to win corporate or foundation support.

Education and Experience

• Bachelor's degree required (Master's degree preferred);

• 5 years of relevant program experience;

  • Or an equivalent combination of education and experience.

Knowledge, Skills, and Abilities

• Minimum of 5 years of successful fundraising experience, with a proven track record of securing significant gifts from corporate and foundation entities.

• Experience navigating complex non-profit, academic, scientific, or highly matrixed research environments.

• Demonstrated ability to "open doors," navigate institutional hierarchies, and build authentic rapport with external decision-makers.

• Exceptional verbal presentation skills, including the ability to translate complex Earth system science, computational modeling, and educational concepts into accessible, compelling value propositions for diverse foundation audiences.

• Exceptional emotional intelligence and a proven ability to work productively with subject matter experts, administrative leads, and development staff.

• Demonstrated ability to work independently, set priorities, and manage competing tasks and deadlines with strong attention to detail and flexibility in the face of change.

• Skill in identifying specific, measurable, achievable, relevant, and time-bound goals and opportunities.

• Advanced skills in word processing, spreadsheets, and presentations (Word, PowerPoint, Excel, and Google suite or similar software).

• Ability to use discretion in handling confidential information.

• Experience with non-profit CRM databases, ideally Salesforce.

REQUIRED APPLICATION MATERIALS (preferably in PDF Format):

• Resume

• Cover Letter
  In lieu of a traditional cover letter, answer the following prompts that address the critical skills needed for this position. Your answers will be read and weighed equally to your Resume/CV and should provide specific, detailed, and informative responses based on your direct and previous work experiences. Please keep responses to 1-3 paragraphs per prompt.

  • Track record with significant gifts
    Describe a corporate or foundation gift (six- or seven-figures, if possible) that you personally cultivated from first contact through to close. What was your strategy for moving that funder through the pipeline, and what specifically made your solicitation approach successful?

  • Translating technical work into funder priorities
    Tell us about a time you had to connect a complex, technical, or scientific initiative with an external funder's priorities (either by finding the right funder for an existing project, or by working internally) to identify a project that matched a funder's goals. How did you build that bridge, and what was the outcome?

  • Navigating complex/matrixed organizations
    This role requires building trust with both external funders and internal scientists, program directors, and leadership across two organizations (UCAR and NSF NCAR). Describe your experience working within a complex, academic, or highly matrixed environment. How did you earn credibility with technical experts while also managing external relationships, and what did you do when their priorities didn't initially align?

For full consideration, all application materials must be submitted by 12am (MST) at the start of the application deadline. These should highlight how your skills and experiences align with the responsibilities of this position. We recognize that no candidate will meet 100% of the listed qualifications. If you believe your background has prepared you for success in this role, we encourage you to apply.

Supplemental questionnaires are often requested in lieu of a cover letter, where you address critical skills needed for the position. Your answers will be read and weighed equally to your resume and should provide specific, detailed, and informative responses based on your direct and previous work experiences.

Background checks and/or federal screenings are conducted for candidates selected for hire.

UCAR offers a comprehensive benefits package: health insurance, dental, retirement plan, leave plans, tuition assistance, and employee assistance programs:

• Medical, Dental, Vision, and Short & Long Term Disability Insurance
• Generous retirement plan - UCAR contributes of 10% of base salary
• Time Off Plans
  • Minimum 20 days of annual PTO
  • 10 paid holidays
  • 12 weeks of paid parental leave
  • FAMLI Leave
• Tuition Assistance Program
• Public Service Loan Forgiveness (PSLF) eligible employer

UCAR is an Equal Opportunity Employer and welcomes applications from all individuals. We do not discriminate on the basis of race, age, sex, gender identity, disability, veteran status, or any other characteristic protected by law. Applicants are not required to provide age-related information (like date of birth or graduation dates) in initial submissions.

For sponsored positions: UCAR can sponsor individuals for H-1B status only if they are already in the U.S. in H-1B status or another visa status that allows them to change to H-1B status within the U.S. UCAR is unable to sponsor new H-1B visas for individuals who are outside the U.S. and need to obtain H-1B status through Consular Processing.

While UCAR does not prohibit the use of AI tools in job applications, we strongly recommend that applicants submit primarily original work.

All roles require compliance with U.S. export control regulations and work location requirements. All hybrid staff are expected to work on-site approximately 3 days per week.