Executive Administrative Assistant

Join a dynamic team at a leading global organization, partnering with Aquent Talent, that stands at the forefront of innovation and industry leadership. This company drives critical initiatives across various sectors, impacting customers worldwide through strategic business operations and consulting excellence. As an integral part of this mission, you will be instrumental in empowering senior leaders and contributing directly to the success of key business functions, ensuring smooth operations and strategic alignment that reverberate across global operations.

Step into a pivotal role where your organizational prowess and administrative expertise will directly influence high-level decision-making and operational efficiency. You will be a vital support system for senior leaders within a crucial business excellence organization, enabling them to focus on strategic growth and global engagement. Your impact will be felt through streamlined processes, enhanced stakeholder relationships, and meticulously coordinated events that foster collaboration and drive initiatives forward, directly contributing to the company's success and global footprint.

What You'll Do

• Provide high-level administrative support, conducting essential research, managing information requests, and performing critical clerical functions.
• Act as a central communication and information manager, ensuring the efficient flow of vital data to support key decisions.
• Manage general office duties, including ordering supplies, maintaining robust records management systems, and handling basic bookkeeping tasks with precision.
• Prepare and meticulously review a variety of documents such as invoices, reports, memos, letters, and financial statements, ensuring accuracy and professionalism.
• Organize and retrieve corporate documents, records, and reports with precision and unwavering confidentiality.
• Efficiently handle incoming correspondence, including emails and faxes, by opening, sorting, and distributing them appropriately to relevant stakeholders.
• Draft and prepare professional responses to routine inquiries, ensuring clear, concise, and timely communication.
• Drive key initiatives and manage stakeholder relationships effectively, fostering positive and productive collaborations.
• Coordinate meetings and presentations, ensuring all logistical and preparatory aspects are handled seamlessly for maximum impact.
• Partner with administrative professionals across the business to foster a collaborative and supportive environment, sharing best practices and insights.
• Assist in organizing team events and activities that enhance team cohesion, boost morale, and drive productivity.

Required Qualifications

• Minimum of 2 years of experience in high-level administrative support roles, demonstrating proficiency in relevant hard skills.
• High school diploma or GED is required.
• Exceptional verbal and written communication skills, with the ability to convey complex information clearly and professionally to diverse audiences.
• Proven ability to multitask effectively in a fast-paced environment, adept at managing multiple priorities simultaneously without compromising quality.
• Strong customer service and interpersonal skills, capable of building positive and lasting relationships with diverse internal and external stakeholders.
• Demonstrated ability to work independently, manage time efficiently, and consistently meet demanding deadlines with a proactive approach.
• Outstanding organizational skills and a meticulous approach to maintaining confidential information with the highest level of discretion.
• Proficiency in standard office applications, including Word, Excel, and PowerPoint, for creating professional documents and presentations.

Nice-to-Have Qualifications

• Previous experience working within a consulting company environment, bringing an understanding of dynamic project-based work.

About Aquent Talent:

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.