Executive Administrative Assistant 3

Are you ready to make a significant impact within a leading technology company, known for pushing the boundaries of innovation and digital experiences? As a crucial partner to this organization, Aquent is seeking a highly skilled and proactive individual to join a dynamic team that shapes the future of interactive entertainment. This role offers the unique opportunity to directly support senior leadership, ensuring operational excellence and contributing to the seamless execution of high-profile projects that delight users worldwide. Your expertise will be instrumental in driving efficiency, fostering collaboration, and maintaining the highest standards of confidentiality and accuracy in a fast-paced environment.

We are seeking a dedicated professional to provide essential administrative and operational support, playing a vital role in the success of a team focused on developing engaging digital experiences. You will be at the heart of daily operations, ensuring that leaders and teams have the resources and support needed to thrive. This is a full-time, 40-hour per week opportunity with a strong potential for extension, offering a chance for long-term engagement and growth.

**Key Responsibilities:**

* **Executive Support:** Provide proactive, high-quality administrative support to executive leaders, managing communications and acting as a liaison with internal and external stakeholders. Maintain confidentiality of highly sensitive information and support leadership effectiveness through strong prioritization and execution.

* **Calendar Management:** Own complex executive calendars, scheduling across various time zones, and planning recurring business rhythms.

* **Travel Coordination:** Plan domestic and international travel, including itineraries, approvals, and changes, ensuring seamless logistics.

* **Expense Management:** Prepare accurate expense reports, ensure policy compliance, and reconcile with finance.

* **Meeting & Event Coordination:** Coordinate recurring meetings, including agenda development, material preparation, and follow-ups. Support special projects such as offsites, team events, facilities coordination, merchandise orders, special engagement sessions, and product launches.

* **Operational Support:** Track budgets, support headcount management, and assist with recruiting activities.

* **Team Logistics:** Coordinate team meetings, communications, and engagement activities. Manage onboarding and offboarding logistics, access, and transitions for employees.

* **Productivity Enhancement:** Leverage AI-powered productivity tools to improve workflow efficiency, including meeting preparation, summaries, drafting communications, and automation.

**Required Skills & Experience:**

* Proven experience providing high-quality administrative support to executive leaders.

* Demonstrated ability to manage complex calendars and schedule across multiple time zones.

* Experience coordinating domestic and international travel.

* Proficiency in preparing and reconciling expense reports.

* Strong organizational skills with the ability to manage multiple priorities and maintain a high degree of confidentiality.

* Proficiency in enterprise productivity suite components, spreadsheet software, and presentation software.

* Experience leveraging AI-powered productivity tools for enhanced workflow and efficiency.

**Nice-to-Have Qualifications:**

* Experience with travel coordination and expense reporting.

* A passion for the interactive entertainment industry.

**About Aquent:**

Aquent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.