Administrative Assistant 1

Partner with a global leader at the forefront of innovation, shaping the future of digital experiences through advanced engineering and artificial intelligence. This organization is dedicated to pushing technological boundaries, creating impactful solutions that resonate worldwide. Aquent is proud to connect top talent with opportunities that drive progress and redefine industries.

Are you a highly organized and proactive administrative professional ready to make a significant impact? We are seeking a dynamic individual to join a pivotal team focused on advertising engineering and AI. In this role, you won't just support; you'll be an indispensable part of the team's success, enabling seamless operations and contributing directly to the efficiency of a global group. Your ability to manage complex tasks and provide essential support will empower your colleagues and drive key initiatives forward.

**Responsibilities:**

* Provide comprehensive administrative support primarily for an individual manager and secondarily for a broader team.

* Proactively manage complex schedules and calendars, including potentially high-level executive calendars, demonstrating assertiveness and confidence.

* Coordinate travel arrangements, ensuring smooth logistics for team members.

* Organize and facilitate meetings and events, from planning to execution.

* Assist with department financial operations, personnel processes, and facility-related tasks.

* Handle tasks that require direct, in-person support, enabling remote colleagues to focus on their core responsibilities.

* Manage office operations, including onboarding and offboarding processes for team members.

* Deliver exceptional customer service to internal and external stakeholders.

* Complete special projects as assigned, demonstrating adaptability and initiative.

**Required Skills & Experience:**

* Minimum of 2 years of experience in an administrative support role, performing complex administrative functions.

* Proven experience with office management, including onboarding and offboarding processes.

* Demonstrated experience in customer service.

* Extensive experience with calendar management, including acting as a delegate.

* Strong organizational skills with the ability to manage multiple priorities and assertively manage bandwidth.

* Excellent communication skills and the ability to say "no" constructively when necessary.

* A positive attitude, strong work ethic, and good energy.

* Ability to exercise discretion and independent judgment.

* No specific degree or certification is required for this role.

**Disqualifiers:**

* Candidates with a history of constant job hopping or low tenure will not be eligible for consideration.

**About Aquent:**

Aquent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.