Academic HR Analyst (ACAD HR ANL 3 CX)

Under general guidance from the Human Resources Manager, provides high-level professional support, advice, analysis, consultation, and planning for academic and staff personnel at the Coastal Marine Sciences Institute. Additionally, this position will provide administrative support to the Institute of the Environment, which includes the Center for Watershed Sciences, Center for Health and the Environment, and the Natural Reserve System. This position will counsel unit directors, managers and employees on sensitive issues and provide advice and interpretation on human resource and payroll policies, procedures and internal protocols for both academic and staff personnel management. Ensure policy compliance and consistency with interpretation and application of UC policy/procedures, academic affairs, collective bargaining agreements and state and federal laws." Acts on behalf of Human Resource Manager in all areas of human resource management in her absence. Work in academic research environment to achieve shared goals. Assists with special projects and campus HR initiatives to support the units needs.

Apply By Date: June 30, 2026

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• Minimum of five years progressive experience applying the principles and practices of human resource management and organizational development in a research unit.
• Experience working with academic affairs issues in an educational institution including the recruitment, appointment, and merit/promotion, retention, leave of absence, and salary administration policies and procedures. Coordinating academic personnel actions, for a variety of faculty and academic staff; Experience using campus payroll/personnel systems, including UC Path, MyInfoVault system, RECRUIT, APHID, Job Builder, and the Step Plus System.
• Experience interpreting and applying academic and staff personnel policies and procedures, regulations, and collective bargaining agreements, and MLAs in a university setting; Experience working with human resource sensitive data, to discern level of confidentiality and keep appropriate information confidential.
• Experience using organizational and time management skills to establishing workload priorities and goals to coordinate projects and tasks with competing deadlines.
• Analytical and critical thinking skills to research and evaluate complex information and/or situations in an objective manner, forecast impact of potential action, and develop logical conclusions and recommend solutions or take actions.
• Organizational and problem-solving skills to manage problems in an objective manner and derive logical conclusions to provide a sound basis for establishing priorities, selecting appropriate courses of action for pursuit or recommendation to others, and meeting deadlines; Interpersonal and communication skills to communicate in person and on the telephone; to handle sensitive or difficult situations diplomatically; and to interact with individuals from diverse cultural and professional backgrounds; Skills to read, understand, and apply federal/state /University relations and policies.

Preferred Qualifications

• Experience with UC Davis policies and procedures and collective bargaining contracts for academic, staff and student appointments. Knowledge of Schools, Colleges and University administrative offices, administrative staff contacts, and policies and procedures.
• Experience preparing position descriptions, conducting recruitment plans, designing and conducting interview and selection processes in a University setting.
• Experience with UC Research unit's programmatic and academic units to contribute to the cluster's overall evaluation of academic reviews.
• Analytical experience and skills to review established policies and procedures, data, and situations for conformance with established guidelines.
• Computer knowledge and skills to utilize various programs and software for word-processing, spreadsheets, accounting database management programs such as Microsoft Word; Microsoft Excel, and Microsoft Outlook.
• Interpersonal, oral and written communication skills to interact professionally and effectively in person, on the phone, online, and via email, with a diverse group of staff, students and clientele in a collaborative team environment.

Key Responsibilities

• 90% - Academic Personnel Analyst
• 10% - Staff and Personnel Support

Department Overview

The UC Davis Institute of the Environment and the Coastal Marine Sciences Institute are designated Organized Research Units (ORUs) reporting to the Office of Research. The Office of Research (OR) serves as the catalyst for advancing the research mission at UC Davis. Currently, OR oversees 7 ORUs, 13 Special Research Programs 4 IMPACT Centers, and central facilities with over 1,100 employees and annual expenditure and recharge income in excess of $210 Million. There are several research centers under the Institute umbrella including the Center for Watershed Sciences, Center for the Health & the Environment, the Natural Reserve System. The Coastal and Marine Sciences Institute also includes the Bodega Bay Marine Lab and several other research programs and initiatives.

The Institute Administrative Services team provides support to the research centers and programs under the Administrative Services umbrella with total expenditures exceeding $45M+ annually. The Institute is a large and complex ORU with 340+ affiliated faculty, professional researchers, adjunct professors, academic and staff support personnel. The ORUs occupy more than 100,000 square feet of regular academic and administrative offices, laboratories, field buildings, and other special facilities in more than 3 dozen buildings and off-site facilities.

POSITION INFORMATION

• Salary or Pay Range: $77,100.00 - $139,900.00/year
• Salary Frequency: Annual
• Salary Grade: N/A
• UC Job Title: ACAD HR ANL 3 CX
• UC Job Code: 005391
• Number of Positions: 1
• Appointment Type: Career
• Percentage of Time: 100%
• Shift (Work Schedule): M - F
• Location: Davis, CA
• Union Representation: Yes - CX
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Work within an area with constant traffic and noise from office equipment, telephone conversations, computer printers, etc. Work occasional overtime. Restricted vacation during peak periods.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements
• N/A

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks