Specialist, Occupational Health Services - Mineola

NYU Langone Hospital-Long Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

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Position Summary:
We have an exciting opportunity to join our team as a Specialist, Occupational Health Services - Mineola.

In this role, the successful candidate is responsible for coordinating the operations, processes to include workflow of the Occupational Health Services (OHS) department. Works with Director, Occupational Health team, and collaborating teams to proactively develops and improves programs and coordinates activities to supports programs and projects. Ensures a steady workflows and uninterrupted service to our patients and collaborating teams.

Job Responsibilities:

• Performs other related duties as needed.
• Oversees and coordinates day to day operations of the office. Assists and provides supports to the Department Director and team members with special projects and ad hoc projects.
• Supports the Director in coordinating the business operations of the office.
• Serves as the point of contact for OHS vendor contracts and ensure compliance with contracts deadlines and renewals.
• Assists with budget planning for the department under the Director. Monitors supply inventory, prepares expense reimbursement requests, invoices and purchase requisitions as assigned by Director.
• Serves as a project coordinator, provides support and works with Director to establish objectives; determining priorities; managing time; getting cooperation of others;
• Coordinates staff meetings for administrative and clinical staff, records and distributes meeting minutes to staff.
• Liaise with clerical and clinical staff identify potential office dysfunctions and workflow issues.
• Serves as liaison between hospital staff and OHS and refers to the Director as appropriate.
• Coordinates logistics for internal and external meetings and conferences.

Additional Position Specific Responsibilities:
- Responsible for check ins, phone triage, appointment scheduling, and managing daily flow.
- Reviewing medical records.
- Supporting the Director in scheduling, conducting, and writing meeting minutes.
- Data entry and documentation.
- Playing a key role in all staff onboarding including residents and faculty.

Minimum Qualifications:
To qualify you must have a Bachelor's degree in Healthcare Administration, Communication, Business Administration, or related field, required. Minimum of 3-5 years' experience in a hospital office assistant role or related experience required. Excellent organizational and time-management skills. In-depth knowledge of occupational healthcare regulations and medical terminology. Outstanding written and verbal communication skills. Problem-solver with good time-management abilities. Proven experience with administrative and accounting processes is a bonus.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Hospital-Long Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone Hospital-Long Island is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00 - $77,411.89 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here