Construction Office Manager

We are seeking a highly organized and proactive Construction Office Manager to oversee the daily administrative and financial operations of the Hermitage construction office. This role is the "glue" that holds our field and office teams together. The ideal candidate will balance traditional office management-such as scheduling and vendor relations-with essential Accounts Payable (AP) and Accounts Receivable (AR) duties to ensure our projects remain financially healthy and on schedule.

• Serve as the primary point of contact for clients, vendors, and other Vulcan lines of business.

• Maintain organized digital filing systems for project contracts.

• Manage office supplies and mail distribution.

• Assist project managers with document control, including maintaining the Hermitage Construction folder on the company G Drive.

• Manage the Contract Administrator position

  • Understand basic duties of the Contract Administrator

  • Serve as a backup when the Contract Administrator is not at work

• Review and code incoming invoices and material receipts.

• Verify that invoice amounts align with purchase orders and field delivery tickets.

• Communicate with vendors regarding payment status and resolve billing discrepancies.

• Ensure all vendors provide valid Insurance Certificates and Lien Waivers prior to payment release.

• Monitor aging reports and perform soft collections calls on overdue accounts.

• Process incoming checks and digital payments, ensuring accurate entry into the accounting system.

• Experience: 3+ years in office management, ideally within the Construction or Trades industry.

• Financial Literacy: Solid understanding of basic bookkeeping, including the difference between cost types (e.g., labor, materials, equipment).

• Software Proficiency: * Strong skills in Microsoft Excel and Word.

• Experience with construction accounting software (e.g., QuickBooks, Sage, Spectrum, or Oracle) is highly preferred.

• Attention to Detail: Ability to spot errors in complex invoices or contracts before they become costly issues.

• Communication: A professional demeanor with the "toughness" required to follow up with subcontractors or clients regarding paperwork and payments.

• Notary Public certification.

What You'll Like About Us:

Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness, and communication.

Safe. Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.

Meaningful Work. What sets us apart is the work we do impacts daily lives - and every employee contributes. Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.

Health Benefits. Medical, Dental, Vision programs, plus much more.

Rest and Relaxation. Paid vacation, personal floating days, and paid holidays.

Prepare for the Future. 401(k) with company match and contribution.

Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business.

Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.