SECRETARY TO CHIEF

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The Department of Neurosurgery is seeking a highly organized and proactive Secretary to the Chair. This position will directly support the Chief and Unified Administrator (as needed), and collaborate with the department team on special projects and deliverables for the leadership team. This position must be able to triage and re-prioritize projects and unexpected events independently and promptly to ensure the Chiefs administrative needs are met efficiently, professionally and with the highest level of quality. Crucial elements required of this position are confidentiality, tact and discretion to handle sensitive matters. Position may be responsible for attending executive meetings including preparation of materials, taking minutes, and tracking the Chiefs expectations and deliverables.

This position will be responsible for the Chief's calendar management, phone triage, distribution of materials and communications, special projects and administrative needs.

Issues and priorities may not always be well-defined due to changing demands and this position will be required to determine the scope of problems and make recommendations.

The incumbent often operates with limited information and usually with time constraints. A high degree of independent judgment, extremely specific attention to detail analytical skills to prioritize urgency levels, and tactful handling of sensitive matters (calls, emails, etc).

Responsibilities include but not limited to

Provide administrative support to the Chief and the Unified Dept Administrator (UDA) of Neurosurgery including but not limited to: phone triage, managing communication with leadership team and complex scheduling of meetings calendar management

Work with support staff in the department to ensure that all necessary materials for Chief interaction with division faculty is prepared and available for interaction with departmental leadership.

Manage all technology related issues for the Chief such as trouble shooting cellphone and laptop issues, and coordinating with technology personnel to resolve them.

Attend meetings and responsible for meeting notes, follow up and execution. Collaborate with Chief ensure operational deliverables are communicated, organized and met.

Participate in hospital-wide initiatives as needed to collaborate on projects and deliverables.

Requirements

Bachelor' degree required, Master's degree preferred

At least three (3) years secretarial experience in a related field

Knowledge of Microsoft Office and scheduling apps