Job Summary
The incumbent independently conducts complex financial analysis and reconciliation of contracts and grants expenditures in excess of $5 million, ensuring adherence to sponsored award requirements, funding restrictions, and University policies. Research issues, analyze data, prepare reports, make recommendations and meet with Principal Investigators on a monthly basis. Provide accurate monthly financial reports to Principal Investigators, Chief Administrative Officer (CAO), and Research Manager. Develop budgetary forecasts for review and implement budgetary adjustments to ensure effective stewardship of funds and compliance with institutional and sponsor requirements. Provide pre-award grant administration support. Responsible for primary authorization and oversight of purchasing, invoice processing and expense reimbursements for contracts and grants per budgets. Requires a broad knowledge of OMB Uniform Guidance, University and UCDHS policies, procedures, practices and organization. Apply By Date 5/10/2026 at 11:59pm PST Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position. Based on qualifications, selected candidate may be hired at either Financial Contracts and Grants Analyst 2 or Financial Contracts and Grants Analyst 3. Financial Contracts and Grants Analyst 2:
Bachelor's degree in related area and/or equivalent experience/training Financial analysis experience including cost allocation, and forecasting, to compile financial data and present to decision makers. Experience working on extramural funds, including detailed budget preparation, assistance with scopes of work, financial analysis and forecasting. Knowledge in federal financial guidelines as stated in OMB Uniform Guidance for Federal awards Critical thinking skills in problem solving, analyzing and interpreting data and policy and placement of issues into context. Organizational skills to work with changing priorities and demanding workload and to use independent judgment to make logical decisions. Computer skills to utilize various programs and software for word processing, spreadsheets, and website applications Interpersonal, verbal and written communication skills to clearly and effectively interact with a diverse group of individuals to secure and/or provide information to clarify situations, resolve problems, and negotiate services and/or agreements. Ability to manage multiple funds involving different accounting procedures including analysis, reconciliation, projection, fiscal closing and grant preparation. Demonstrated knowledge and experience using standard accounting principles and practices. Experience using Windows-based programs. Demonstrated intermediate knowledge in the use of Excel, especially pivot tables. Organization skills to set work priorities with pressure of deadlines. Ability to plan, anticipate operational needs, forecast deadlines, set objectives/goals, multitask, and coordinate assignments including follow-ups. Ability to represent the Department in a professional manner. Ability to effectively and efficiently work in an independent fashion in an organized and self-directed manner. Ability to readily adapt to change. Ability to analyze problems, suggest solutions, make decisions, and initiate resolutions actions for the effective management of the purchasing, accounts payable, and accounts receivable activities in the Department. Ability to enhance performance through training and evaluation. Ability to maintain filing systems, databases and spreadsheets. Must be able to coordinate and organize a high volume of record files efficiently. Ability to deal with conflict in a constructive manner and ability to work in a fast-paced environment. Financial Contracts and Grants Analyst 3 (additional requirements to the above):
- Proven organizational skills to work with changing priorities, pressure of deadlines, and demanding workload. To use independent judgment to make logical decisions. Ability to plan, anticipate operational needs, forecast deadlines, set objectives/goals, multitask, and coordinate assignments including follow-ups.
- Proven critical thinking skills in problem solving complex issues, analyzing and interpreting data and policy and placement of issues into context.
Preferred Qualifications Financial Contracts and Grants Analyst 2:
Intermediate knowledge of University accounting/financial/grant policies and procedures. Intermediate knowledge of University policies and procedures on purchasing, travel, entertainment, transfers of expenses, invoicing and collections. Experience with University policy and procedures relating to personnel and payroll Demonstrated ability to use and understand computer software and web-based applications to include Aggie Enterprise/Oracle, UC Path, Outlook, Effort Reporting System Financial Contracts and Grants Analyst 3:
- Extensive knowledge of University accounting/financial/grant policies and procedures.
- Extensive knowledge of University policies and procedures on purchasing, travel, entertainment, transfers of expenses, invoicing and collections.
- Expertise with university policy and procedures relating to personnel and payroll
- Proven ability to use and understand computer software and web-based applications to include Aggie Enterprise/Oracle, UC Path, Outlook, Effort Reporting System
Key Responsibilities
- 60% - Financial Managementt
- 20% - Contract and Grant Administration
- 10% - Personnel/Payroll
- 10% - Pre-Award Administration
Department Overview Welcome to the Department of Psychiatry and Behavioral Services at UC Davis! We are committed to promoting world-class mental health services that help patients and families live their lives more fully. Our four key mission areas - patient care, training and education, research, and community engagement - actively support this commitment. POSITION INFORMATION
- Salary or Pay Range:
- Salary Frequency: Hourly/Biweekly
- Salary Grade:
- UC Job Title: FINANCIAL ANL 2/FINANCIAL ANL 3 CX
- UC Job Code:
- Number of Positions: 1
- Appointment Type: Staff: Career
- Percentage of Time: 100
- Shift (Work Schedule): 8am-5pm; M-F, 8 hour
- Location: Behavioral Health Center (HSP048)
- Union Representation: CX-Clerical/Admin
- Benefits Eligible: Yes
- This position is hybrid (mix of on-site and remote work)
Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html
- High quality and low-cost medical plans to choose from to fit your family's needs
- UC pays for Dental and Vision insurance premiums for you and your family
- Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
- Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
- Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
- Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
- Access to free professional development courses and learning opportunities for personal and professional growth
- WorkLife and Wellness programs and resources
- On-site Employee Assistance Program including access to free mental health services
- Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
- Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
- Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands
- Standing - Occasional Up to 3 Hours
- Walking - Occasional Up to 3 Hours
- Sitting - Frequent 3 to 6 Hours
- Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
- Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
- Bending/Stooping - Occasional Up to 3 Hours
- Squatting/Kneeling - Occasional Up to 3 Hours
- Twisting - Occasional Up to 3 Hours
- Reaching overhead - Occasional Up to 3 Hours
- Keyboard use/repetitive motion - Frequent 3 to 6 Hours
Mental Demands
- Sustained attention and concentration - Frequent 3 to 6 Hours
- Complex problem solving/reasoning - Occasional Up to 3 Hours
- Ability to organize & prioritize - Frequent 3 to 6 Hours
- Communication skills - Frequent 3 to 6 Hours
- Numerical skills - Occasional Up to 3 Hours
- Constant Interaction - Frequent 3 to 6 Hours
- Customer/Patient Contact - Frequent 3 to 6 Hours
- Multiple Concurrent Tasks - Frequent 3 to 6 Hours
Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
Ability to work under pressure, adapt to changing priorities and produce quality and quantity of work. Must be able to adjust hours to accommodate office and grant deadlines. Special Requirements - Please contact your recruiter with questions regarding which activities apply by position
- This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment.
- This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements.
- Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.
A Culture of Opportunity and Belonging At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.
As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.
To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination
Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere
To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks
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University of California - Davis
vision insurance, parental leave, paid time off, paid holidays, sick time, long term disability, tuition reimbursement, remote work
Apr 30, 2026