Senior Administrative Assistant

Embry-Riddle: Celebrating 100 Years of Leadership in Aviation and Aerospace

As Embry-Riddle Aeronautical University marks its Centennial, we proudly celebrate 100 years of advancing the future of flight and aerospace education. With vibrant residential campuses in Daytona Beach, FL, and Prescott, AZ - and a Worldwide network spanning nearly 120 global locations - Embry-Riddle stands as the world's largest aviation and aerospace university.

For a century, we have led innovation in STEM education, serving more than 30,000 students around the globe. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space empower the next generation of leaders to shape the future of flight, exploration, and discovery.

As we launch our next century, we remain committed to excellence, innovation, and preparing graduates who will transform industries and redefine what is possible.

The Opportunity

The Senior Administrative Assistant is responsible for managing the administrative operations of the Controller's Office and providing support to the Office of the Senior Vice President and Chief Financial Officer, as needed. This role coordinates daily administrative activities, manages communications, and supports a variety of projects and initiatives. This position reports to the Vice President and University Controller and requires a high level of organization, professionalism, initiative, and discretion.

Key Responsibilities

• Coordinate and manage calendars, meetings, and related logistics

• Provide administrative and project support, including research and coordination of special initiatives

• Prepare, proofread, and edit correspondence, reports, and presentations for accuracy and completeness

• Communicate effectively with internal and external stakeholders

• Coordinate events and meetings, including agendas, materials, and catering arrangements

• Manage office operations, including ordering and maintaining supplies

• Process purchase requisitions, bid waivers, and change orders

• Assist with onboarding activities for new team members

• Coordinate travel arrangements, expense reporting, and purchasing card reconciliations

• Track and follow up on tasks and projects to ensure deadlines are met

• Attend meetings, document proceedings, and follow up on action items as needed

Required Education and Qualifications:

• Certificate, diploma, or degree (6-18 months post-high school) in business, accounting, or a related field

• 3-5 years of administrative experience

• Strong organizational, time-management, and multitasking skills

• Excellent written and verbal communication skills

• Demonstrated editing and proofreading abilities

• Strong attention to detail and accuracy

• Ability to work independently, take initiative, and exercise sound judgment

• Demonstrated ability to handle highly sensitive and confidential information with discretion, professionalism, and sound judgment

• Proficiency in Microsoft Office; experience with Workday preferred

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

• Strong interpersonal skills with the ability to interact effectively with students, faculty, staff, and visitors

Work Environment & Expectations

• Typical office environment

• Minimal work outside standard business hours

• Minimal travel may be required

Application process/requirements

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition numberR311378. Please attach all relevant materials to your application when you apply online. Complete submissions include:

• Cover letter

• Full Resume

• Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions - including hiring, promotions, compensation, and other terms of employment - based on individual merit, qualifications, and abilities. Embry Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website.

Embry-Riddle is not seeking assistance from staffing or recruitment agencies. All agencies are directed to contact eraujobs@erau.edu and should not reach out to hiring managers or staff.