Administrative Assistant

Barnard of Nevada, Inc., based in Bozeman, Montana, is a heavy-civil construction company with projects underway across North America. Barnard is ranked by Engineering News-Record, a leading construction industry periodical, as one of the nation's Top 400 civil contractors. We specialize in dam construction and rehabilitation, power transmission and distribution, tunneling, inland marine, oil, gas, utility, and sewer and water pipeline projects. We offer competitive compensation, a generous health plan, and challenging career opportunities with a financially solid company. Barnard's people are the reason for the success of the company. Our reputation attracts the highest quality personnel, people who are committed to producing projects that set a standard for excellence. At Barnard, we build the riskiest, most difficult, complex jobs we can find and we hire people who thrive on tough work and demanding opportunities.

* Experience using a multi-line phone system, with the ability to screen communications based on predetermined guidelines

* Ability to establish and maintain effective working relationships

* Strong customer service skills

* Experience processing candidate applications and new employee paperwork

* Strong oral and written communication skills

* Ability to multitask with attention to detail

* Dependable and punctual

* Experience working on cross functional teams

* Proficient with Microsoft Office products, specifically Microsoft Excel and Word

* Strong self-motivation

* Experience with certified payroll reporting (LCP Tracker), Davis-Bacon compliance, and workforce reporting

* Answer, screen and transfer inbound phone calls and emails

* Receive and direct visitors and guests

* Process candidate applications and new employee paperwork

* Distribute security badging to new hires and visitors, and maintain visitor logs

* Handle daily UPS, FEDEX and USPS shipments

* Keep supplies of office products supplied, organized and ready for use ready for us * Provide administrative/secretarial services to a variety of office personnel

* Compiling and summarizing required daily, weekly, monthly and annual reporting, including certified payroll reporting

* Ensuring confidentiality of sensitive information

* Print, copy, bind plans and specifications, work plans, assorted other required presentations

* Schedule and coordinate project visitors, meetings, travel arrangements, catering

* File and maintain filing system

* Performance of administrative and secretarial skills in an independent manner with speed and accuracy.

* Ability to prioritize and accomplish work in a busy office environment.

* Able to multi-task.

* Able to work under pressure.

* Strong work ethic.

Equal Opportunity Employer Veterans/Disabled, E-Verify Employer