Documentation/Training Coordinator

Are you a Documentation/Training Coordinator looking to join one of the top companies in the semiconductor industry?

Are you looking to further your career and grow?

Do you have experience managing multidisciplinary engineering teams?

If you answered yes to those three questions, then apply today!

Acara Solutions is seeking highly qualified candidates to work onsite with our client in Tualatin, OR. Interested?

Here's what you'd do:

• We are seeking a detail-oriented, service-focused part-time Training Coordinator to support onsite instructor-led training (ILT) sessions.
• This role is responsible for coordinating day-of logistics, preparing and setting up training spaces, welcoming facilitators and vendors, supporting learners during sessions, and partnering closely with other training coordinators and internal teams to ensure a smooth, professional learning experience.
• This position is ideal for someone who enjoys being hands-on, thrives in a fast-paced environment, and takes pride in creating a positive on-site experience for instructors and participants.
• Onsite Training & Logistics Support
• Coordinate and support the execution of onsite instructor led training sessions.
• Set up training rooms (room layout, materials, supplies, signage) prior to sessions.
• Greet and support facilitators and vendors upon arrival; serve as the onsite point of contact.
• Ensure classrooms, materials, catering, and technology are ready and functioning properly.
• Monitor sessions and address real time logistics or issues as they arise.
• Facilitator & Learner Support
• Provide light facilitation support for New Employee Orientation and similar programs.
• Create a welcoming, organized, and learner focused environment.
• Coordination & Collaboration
• Order training supplies and coordinate catering as needed.
• Partner with Facilities, IT, Catering, and Security to support onsite needs.
• Work closely with other training coordinators to align schedules, coverage, and best practices.
• Communicate clearly with internal partners regarding session logistics and expectations.
• Administrative & Preparation Tasks
• Prepare attendance sheets and session materials.
• Maintain a basic inventory of training supplies and order as supplies are low.
• Support documentation related to onsite training logistics as needed.

Here's what you'll get:

• Hours: 40 Hours/Week
• Length: Temp (13 Months)

Sound like a good fit?

APPLY TODAY

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

• High School Diploma or GED
• Minimum 2 years of experience supporting onboarding or orientation programs
• Minimum 2 years of experience supporting instructor led training or events.

• Bachelor's Degree in Learning & Development or Education or Human Resources or Organizational Development
• Proficiency with Microsoft 365 tools (Outlook, Teams, basic documents).
• Strong organizational skills with close attention to detail.
• Excellent interpersonal and customer service skills.
• Clear verbal and written communication skills.
• Comfort working onsite and interacting with facilitators, vendors, and employees.
• Ability to manage multiple tasks and stay calm under pressure.
• Reliable, proactive, and able to work independently during onsite sessions.
• Comfort speaking in front of small to medium groups.
• Facilitation skills for live, instructor-led sessions (in-person and virtual)
• Cross-functional collaboration skills
• Ability to coordinate content ownership and delivery across distributed teams
• Ability to manage milestone-based delivery schedules
• Strong organizational and follow-through skills
• Comfortable using collaboration tools like Microsoft Teams and SharePoint
• Professional Communication & Relationship Management
• Facilitation Presence & Learner Support Mindset

Additional Information :

• Upon offer of employment, the individual will be subject to a background check and a drug screen.
• In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Be able to pass a background check and drug screening