Program Assistant 2

Department: MED-Ctr-Dissemination & Implem
Salary/Grade: NEX/10

Job Summary:

The Institute for Public Health and Medicine (IPHAM) has created the Center for Dissemination and Implementation (CDIS) led by Dr. Sara Becker within the Feinberg School of Medicine. The central vision of the Center for Dissemination and Implementation is to bridge the gap between public health/medical knowledge (what we know) and public health/medical practice (what we do). D&I science is essential to realize the full impact of public health and medical research. Traditional, passive dissemination strategies such as publishing clinical recommendations, trials, or guidelines are insufficient for realizing practice change. Innovative, proactive strategies for increasing the implementation and sustainability of evidence-based interventions in community and clinical settings are essential for improving population health and driving health care innovation. CDIS is a key partner for NUCATS, the Clinical Translational Science Award at Northwestern, which is committed to advancing translational science methods across populations and settings.

The Center for Dissemination and Implementation Science is recruiting a Program Assistant 2 to administratively support the center. This position will report directly to the center's Program Coordinator. The position will assist with a range of center activities including special projects, events, website maintenance, expense reports, etc. The preferred candidate will be a strong communicator who is organized, detail-oriented, and able to manage up.

This Program Assistant will provide a variety of clerical & administrative support which may include drafting & typing letters, reports, charts, graphs, etc. using word processing, spreadsheet, database, &/or presentation software; basic bookkeeping; screening calls & visitors; preparing agendas & making arrangements including travel, etc. for meetings & special events; &/or managing supervisor's &/or dept calendar.

Specific Responsibilities:

Documents & Databases

• Prepares manuscripts, scientific, technical &/or statistical documents.
• Proofs for spelling & grammar.
• Enters information into spreadsheets &/or databases.
• Compiles routine reports, statistics, tables, charts, etc. from readily available information.

Website

• Coordinates content maintenance of websites &/or blogs.

Accounting

• Processes accounts payables &/or receivables.
• Verifies income &/or expense.
• Enters, tracks, & maintains documentation & logs of financial transactions.
• Ensures that charges have posted to appropriate accounts.
• Assists with reconciliation of accounts.
• Investigates & resolves discrepancies.

Human Resources

• Processes a limited variety of routine HR transactions.
• Provides information on HR policies & procedures.

Coordination

• Coordinates supervisor's &/or dept calendar.
• Coordinates registration & travel.
• Coordinates events which may include scheduling rooms &/or guest speaker & arranging for routine materials, technology & refreshments.

Contacts

• Provides information via phone, e-mail, mail, etc.

• Represents supervisor in routine/standard situations with various levels of personnel both internally & externally.

Miscellaneous

Performs other duties as assigned.

Minimum Qualifications: (Education, experience, and any other certifications or clearances)

• A high school diploma or its equivalent along with 2 years of administrative support experience is required.

Minimum Competencies: (Skills, knowledge, and abilities.)

• Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
• Strong organizational skills and the ability to multi-task
• Detail-oriented
• Strong initiative and follow through
• Effective communicator to varied audiences such as students, staff, faculty, community partners, and public figures
• Positive attitude and the ability to be a team player
• Flexibility and the ability to adapt within a rapidly growing new center

Preferred Qualifications: (Education and experience)

• Previous experience managing calendars in Outlook

Preferred Competencies: (Skills, knowledge, and abilities)

• Preferred knowledge of or interest in public health or policy, healthcare, clinical research, and/or dissemination or implementation science

Target hiring range for this position will be between $18.42 - 23.02 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.

Benefits:
At Northwestern, we are proud to provide meaningful, competitive, high-quality health care plans, retirement benefits, tuition discounts and more! Visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.

Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities, and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.

Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement. Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process.

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