Project Operations Manager

The Project Operations Manager is a key member of the project sourcing team for experiential learning projects at the Wisconsin School of Business (WSB). This role shares ownership of the project pipeline, including outreach to prospective sponsors, pitching capstones and other course-based projects, developing project ideas with the client, and preparing projects for faculty led scoping. The Project Operations Manager collaborates with faculty to understand course learning outcomes and translates those into defined, high-quality project opportunities.

This role is also responsible for Salesforce maintenance, contract administration, invoicing, and project tracking, while guiding experiential learning marketing efforts across all programs. Serving as a primary point of contact prior to project kickoff, the Project Operations Manager maintains sponsor relationships, coordinates logistics, and ensures a smooth and timely handoff of projects to faculty for execution.

Tasks:

• Outreach to Tier 1 & 2 Companies: Assists with company networking and cold-calling to secure leads and advancing projects through the sales funnel.

• Leads Project Operations: including Salesforce management, contract administration, invoicing, etc.

• Implements the Experiential Learning marketing plan including flyers, social media accounts, website updates, and blog posts.

• Maintains relationships with stakeholders and guides them through the timeline of engagement, providing clear communication.

• Collaborates with other outreach leaders at WSB to create a seamless coordinated experience for corporate partners.

• Reviews recommendations for and provides input on the design and development of new outreach programs or services

• Develops and implements operating policies and procedures to promote the outreach program in alignment with the strategic plan

• Determines outreach program needs and the personnel resource allocation plan

• Monitors the unit or program budget and approves program expenditures

• May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees

• Supervises the implementation of outreach-program-focused strategic planning initiatives and objectives

Wisconsin School of Business, Office of the Dean

The minimum salary for the position is $70,000. Actual starting salary will be based on experience and qualifications.

The employee in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/).

• Minimum of 3 years professional experience, preferably in areas such as recruitment, outreach, sales or related field

• 5 years + professional experience

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  Well qualified candidates will possess:

  
  
  
  

  • Strong interpersonal written and oral communication skills

  • Keen attention to detail and precision

  • Excellent organizational and time management skills

  • Demonstrated abilities in project and event management skills

  • Ability to work under deadline pressures while managing multiple priorities in a fast paced, deadline driven setting

  • High degree of initiative

  • Proven success in working both independently and in teams

  • Provide a high level of customer service while utilizing a strong professional presence

  • Excellent technical skills, such as a familiarity with spreadsheets, databases, including Salesforce

  
  
  
  

Bachelor's Degree required

Master's Degree or MBA strongly preferred

Click the "Apply" button to start the application process.

You will be prompted to upload the following documents:

• Resume

• Letter of Qualifications

Applicants should attach a letter of qualifications and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process. The search committee will review all application materials after the posted deadline. We will notify selected applicants to participate further in the selection process directly. References will be requested of final candidates. All applicants will be notified after the search is complete and a candidate has been selected.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.

Se Ann Yang

se.yang@wisc.edu

608-263-2975
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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