Administrative Professional III (School of Interactive Computing)

Overview
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:
1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

The College of Computing was established in 1990 as the first such College at a public university and the second in the United States. Since that time, the college has grown into a world-class leader in research and education. The graduate CS program is currently ranked 6th and the undergraduate 5th nationally by U.S. News and World Report. The College consists of five Schools that provide specialized and general computing education to the entire campus. With over 16-degree programs, including its world-renowned online MS in CS, we believe the College to be the largest Computing unit in the United States and, as such, one of the largest producers of computationalist at all levels and of all demographic backgrounds. The College is a part of the Georgia Institute of Technology, a unit of the University System of Georgia and is primarily located in the heart of Atlanta, Georgia.

Provide specialized administrative services within a campus unit to include organizing and preparing correspondence, reports and other documentation; event management; records management, and related administrative activities. Typically provides work guidance to lower level administrative personnel with the unit. This position will interact on a consistent basis with: unit management and staff, vendors and office visitors. This position typically will advise and counsel: administrative staff . This position will supervise: N/A

Job Duty 1 -
Originate and process correspondence, reports and other documentation.

Job Duty 2 -
Compile, organize and analyze data for use in reports.

Job Duty 3 -
Plan meetings and other events to include scheduling, reservations, arrangements, etc.

Job Duty 4 -
Make travel arrangements for unit staff management and staff as directed.

Job Duty 5 -
Maintain office supplies inventory.

Job Duty 6 -
Develop and maintain databases and records management systems.

Job Duty 7 -
Review and resolve routine administrative related questions and issues; provides input regarding new or revised unit administrative procedures.

Job Duty 8 -
Provide training and ongoing work guidance to administrative staff members as required.

Job Duty 9 -
Perform other duties as assigned

Additional Responsibilities

• Collaborate with the Academic Program Manager II to support recruitment, admissions, orientation, registration, advisement, special events, degree audits, and graduation for MS and PhD students in the School of Interactive Computing (SIC).
• Prepare and send MS admission letters via mail merge.
• Support fall orientation for incoming MS and PhD students.
• Issue course permits and maintain student records.
• Manage student listservs and maintain online student resources.
• Provide logistical support for SIC events, including PhD Visit Day, PhD Review, MS Leadership Challenge Course, 'Interactivity,' and others as needed.
• Order promotional items for MS and PhD programs.
• Coordinate the student GTA hiring process for fall and spring semesters.
• Maintain hiring spreadsheets and process tuition waivers for GTA/GRAs.
• Work with GT eSignature staff to create and route hiring forms via DocuSign.
• Maintain records of all hires and audit them weekly using internal reports.
• Provide SSN letters and support to international students hired by SIC.

Educational Requirements
High school diploma, GED Certificate or Vocational School Diploma

Required Experience
Three to four years of job related experience

Preferred Experience

• Five to seven years of job-related experience.
• Bachelors degree

SKILLS
This job requires advanced skills in general office administration to include document processing and management, records management, event management, problem solving and office organization. Skill in use of advanced office related computer applications is required.

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel.
This position does not require security clearance.
This position is located in Atlanta, GA
Salary Job Grade A5
Recruiting Range:$17.38 - $24.04

Successful candidate must be able to pass a background check. Please visit http://policylibrary.gatech.edu/employment/pre-employment-screening.