Sponsored Research Coordinator II

Job Description

Typical duties include but are not limited to:

• Manages the administrative and financial activities of sponsored awards following funding, ensuring compliance with sponsor guidelines, university policies, and approved budgets.
• Monitors and analyzes project expenditures to ensure costs are allowable, allocable, and within approved budget parameters.
• Reviews and processes award modifications, including budget revisions, no-cost extensions, and other administrative changes.
• Reconciles project accounts and assists with financial reporting and award closeout procedures.
• Reviews subrecipient invoices and supporting documentation to ensure compliance with subaward agreements and sponsor regulations.
• Monitors award timelines and end dates and coordinates timely reporting and project closeout activities.
• Maintains accurate grant records and documentation within institutional and sponsor systems.
• Coordinates with finance, compliance, and research administration offices to support effective award management and resolve administrative issues.
• Provides guidance to principal investigators, faculty, and departmental staff regarding allowable costs, budget management, sponsor requirements, and post-award administration.
• Verifies completion of required research compliance approvals, including IRB, IACUC, export controls, and conflict of interest disclosures, as required for sponsored projects.
• Assists with preparation of sponsor-required financial reports and other administrative reporting.
• Compiles and analyzes research administration data and maintains electronic resources and tools used in grant administration.
• Provides training and guidance to investigators, staff, students, and collaborators on grant administration processes and compliance requirements.
• Assists and advises faculty and staff in the preparation and submission of grant proposals, including development of budgets, budget justifications, and required administrative documentation.
• Ensures proposals comply with sponsor guidelines and university policies.
• Electronically submits proposals to external funding agencies using sponsor systems and the university's electronic research administration (ERA) system.
• Prepares and coordinates subaward documentation, including scopes of work, budgets, and required approvals from collaborating institutions.
• Researches and identifies potential external funding opportunities and grant-making organizations to support faculty research initiatives.

Other Duties:

• Assists with preparing and developing grant application packages.
• Performs award negotiation and routing for approval signatures.
• Other job-related duties as assigned.

Additional Job Description

Required Qualifications:

• This position requires either seven years of directly related full-time experience or, as an alternative, a Bachelor's degree from an accredited institution in an appropriate area of specialization and three years of full-time experience directly related to the job functions.
• Professional full-time experience in pre-award and post-award contract/grant experience or managing research compliance and working with research compliance committees.
• Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, and Outlook).
• Any appropriate combination of relevant education, experience, and/or certifications may be considered.

Preferred Qualifications:

• Master's Degree from an accredited institution in an appropriate area of specialization.
• Four years professional full-time experience in pre-award or post award contract/grant experience.
• Experience with all aspects of grant management or compliance in an academic environment.
• Experience with Microsoft Access and web-based databases.
• Experience with Workday or similar financial software.
• Experience with Streamlyne or similar software for proposal development.

Knowledge, Skills & Abilities:

• Proven ability to think strategically and approach challenges with creativity.
• Demonstrated track record of reliability, meeting goals, and holding oneself accountable.
• Strong interpersonal skills and experience working effectively across teams.
• Knowledge of policies, procedures, and guidelines established by professional organizations and/or governing agencies.
• Knowledge of and ability to work with a comfort level with legal documents and budgets.
• Knowledge of research compliance.
• Excellent interpersonal, verbal and written communication skills.
• Skill in collecting and analyzing complex data.
• Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved.
• Ability to operate personal computers with proficiency and learn new applications and systems.
• Ability to accurately prepare and maintain records, files, and reports.
• Ability to work successfully as both a member of a team and independently with minimal supervision.
• Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment.
• Ability to think critically and make clear, well-reasoned and timely decisions.
• Ability to interpret and apply laws, regulations, policies and procedures consistently.
• Experience with Workday or similar financial software.

Institutional Values & Behavioral Expectations:

In this role, the successful candidate will be expected to:

• Seek out new approaches to improve outcomes; remain open to feedback and new ideas.
• Lead with integrity; consistently produce high-quality work; persevere to overcome obstacles to meet deadlines and achieve deliverables.
• Share information and insights thoughtfully; build partnerships across departments; communicate respectfully; support colleagues to achieve common goals.

Pay Grade 17

Applications received by March 31, 2026 will receive priority consideration.

At Florida Gulf Coast University, employees are expected to work on campus as part of a collaborative, mission-driven environment. While this role does not directly interact with students, its on-site presence is essential to supporting the university's operations and advancing student learning across the institution.

FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.