New

Director, Administrative Operations (Pediatrics)

University of Illinois Chicago
life insurance, paid time off, retirement plan
United States, Illinois, Chicago
Mar 18, 2026
Director, Administrative Operations (Pediatrics) Director, Administrative Operations (Pediatrics) Hiring Department: Department of Pediatrics Location: Chicago, IL USA Requisition ID: 1040236 Posting Close Date: April 10, 2026 Salary: The salary range for the position is $150,000 - $190,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago. This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents. Job Summary: The Department of Pediatrics at the University of Illinois Chicago is seeking a Director of Administrative Operations. The Director of Administrative Operations (DAO) provides senior level administrative leadership for the Department of Pediatrics within the College of Medicine. Reporting directly to the Department Head, the DAO serves as the principal administrative partner supporting the department's academic, clinical, research, and service missions. This position has comprehensive responsibility for financial management, clinical operations support, human resources, grants administration, facilities and space management, performance metrics, and strategic planning. The DAO collaborates closely with departmental leadership, faculty, physicians, clinical administrators, and college leadership to ensure operational excellence, financial sustainability, regulatory compliance, and continuous improvement in a complex academic medical environment. Duties & Responsibilities Financial Management and Strategic Planning Develop and manage the department's annual operating budget, including monthly financial reporting, forecasting, cash flow management, and expenditure review and approval. Develop and implement strategic plans, annual goals, and administrative priorities aligned with College of Medicine and institutional objectives. Analyze and present financial data to identify and support new business opportunities, including new clinical services, programs, facilities, procedures, and cost models. Oversee operational payment structures, patient billing processes, and payer compliance in accordance with contractual and regulatory requirements. Lead departmental marketing efforts by developing, implementing, and evaluating marketing plans that support clinical growth and program visibility. Create, implement, and monitor the departmental strategic plan, reporting progress and outcomes to leadership. Clinical Operations and Practice Management Provide administrative oversight and operational leadership for clinical practices within the Department of Pediatrics. Partner with physicians, division chiefs, and clinical leadership to support access, efficiency, quality, and patient experience across clinical programs. Support clinical program development and expansion through financial analysis, operational planning, and resource allocation. Ensure clinical operations comply with institutional policies, accreditation standards, payer requirements, and applicable regulations. Operations, Facilities, and Space Management Oversee maintenance, repair, remodeling, and equipment purchases by identifying needs, planning budgets, and reviewing contracts as appropriate. Manage off site practices and locations, including negotiation, monitoring, and renegotiation of revenue generating contracts and leases. Direct all day-to-day administrative operations of the department. Maintain and report accurate space utilization and inventory data for departmental facilities. Performance Metrics and Continuous Improvement Establish, monitor, and report key performance indicators related to financial performance, clinical operations, productivity, staffing, and space utilization. Develop reports and dashboards to support data driven decision making by departmental and college leadership. Identify trends, risks, and opportunities, and recommend strategies for operational and financial improvement. Grants and Research Administration Provide oversight of departmental grant activities to ensure research aims are met and compliance with sponsor, institutional, and regulatory requirements is maintained. Partner with faculty and research administration to support sustainable research operations and financial stewardship. Human Resources and Workforce Management Oversee recruitment activities for faculty, physicians, and staff in collaboration with appropriate leadership, ensuring required credentials and documentation are obtained. Manage and develop departmental HR staff and administrative leadership team Develop and monitor compensation plans, income guarantees, and productivity incentive programs in alignment with institutional guidelines. Provide guidance on employee relations, performance management, workforce planning, and organizational development. Leadership and Governance Serve as a senior advisor to the Department Head on administrative, financial, clinical operations, and workforce matters. Represent the Department of Pediatrics on college- and institution-level committees and initiatives as assigned. Promote a culture of accountability, collaboration, compliance, and continuous improvement. Minimum Qualifications Bachelor's degree in healthcare administration, business administration, finance, or a related field. Significant (7-10 years) progressive leadership experience in healthcare administration, academic medicine, or a complex clinical organization. Demonstrated expertise in financial management, operations, human resources, and strategic planning. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. The university provides accommodations to applicants and employees. Request an Accommodation Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. To apply, visit https://uic.csod.com/ux/ats/careersite/1/home/requisition/19333?c=uic Copyright 2025 Jobelephant.com Inc. All rights reserved. Posted by the FREE value-added recruitment advertising agency jeid-cfd841579da814498bf79965461f0def