Executive Assistant & PMO

Req ID:511486

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Your future role

Under broad supervision of the General Manager, performs managerial work to assist in the administration and coordination of all activities; This includes supporting the management team and executes administrative tasks with competent, dynamic and friendly skills. A wide-ranging and responsible role requiring strong administrative IT organisational and communication skills and a proactive 'can-do' attitude.

We'll look to you to:

Executive Administrative Suupport

• Act as the point of contact between Management and internal/external stakeholders.
• Undertake the task of receiving calls, taking messages, and routing correspondence.
• Handle requests and queries appropriately and with discretion.
• Maintain professional and personal agendas, arrange meetings, coordinate appointments, and provide reminders.
• Produce reports, presentations, meeting minutes, and briefing documents.
• Develop and maintain an efficient documentation and filing system.
• Support logistics organization for Executive, HR, and site seminars.
• Maintain computer systems by updating and entering data, creating, and distributing documents.
• Serve as a point of contact between customer Management and representatives.
• Manage all purchase requests, purchase orders, and external vendor inquiries.

Project Management Office (PMO) Functions

• Support implementation of PMO standards, methodologies, and governance frameworks across site initiatives.
• Assist in project planning, including defining timelines, milestones, resource needs, and deliverables.
• Maintain project schedules, dashboards, templates, and documentation to ensure accuracy and consistency.
• Track progress of ongoing projects, identifying potential delays, risks, or resource constraints.
• Prepare and coordinate project status updates, reports, and presentations for leadership reviews.
• Monitor and maintain project risk and issue logs, ensuring mitigation plans are documented and executed.
• Facilitate communication among crossfunctional teams, ensuring alignment and timely followup of action items.
• Support budget monitoring, procurement activities, and financial reporting for projectrelated expenditures.
• Assist with postproject reviews and contribute to continuous improvement of PMO processes and tools.

General Project Management

• Participate in project preparation, execution, and maintenance activities as required.
• Coordinate internal meetings, workshops, and reviews related to project activities.
• Support project managers with administrative, analytical, and logistical tasks.

All about you

We value passion and attitude over experience. That's why we don't expect you to have every single skill. Instead, we've listed some that we think will help you succeed and grow in this role:

• Associates degree required (Bachelor's preferred).
• 5+ years of experience as an Executive Assistant, Senior Executive Assistant, or similar administrative role.
• Experience supporting project management or PMO environments preferred.
• Proficiency in MS Office with strong skills in Word, PowerPoint, Excel, and Teams.
• Strong business communication skills in English (written and verbal).
• Full comprehension of office management systems, procedures, and standard workflows.
• Knowledge of Finance, HR, or project coordination is a plus.

Things you'll enjoy

Join us on a life-long transformative journey - the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You'll also:

• Collaborate with transverse teams and helpful colleagues
• Contribute to impactful projects shaping the future of sustainable mobility.
• Experience a dynamic environment with opportunities for continuous improvement and innovation.

Pay Range

$75,000 - $90,000 depending on experience and qualifications.

We thank all applicants for their interest; however, only those under consideration will be contacted.

You don't need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'd love to hear from you!

Important to note

As a global business, we're an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We're committed to creating an inclusive workplace for everyone.

Job Type:Experienced