Legal Records Manager II

Serves as the manager of Judicial Support Division in the Circuit Court and provides program oversight to Judicial Support Team and Trial Docket Team. Plans, directs and oversees the operations and staff engaging in providing professional administrative support to the Chief Judge and 14 Circuit Court judges, and preparing and managing the civil and criminal trial docket and motions docket.

Specific duties include:

• Provides leadership, operational oversight, divisional budget, and staff development.
• Sets division priorities, assigns tasks to maximize resources and distributes workload and ensures effective workflow management.
• Ensures conformance to all applicable requirements of the Commonwealth of Virginia, the Code of Virginia and Fairfax County and Circuit Court policies, procedures and standards.
• Serves as the COOP (Continuity of Operations Plan) Judicial coordinator for the Fairfax Circuit Court, liaising with the Chief Judge of the Circuit Court, General District Court, and the Juvenile and Domestic Relations Court.
• Performs other duties as assigned.

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

Circuit Court
Directs and coordinates the activities of a major division of Circuit Court, with oversight responsibility for several sections performing specialized functions;
Formulates, monitors, and updates divisional policies and procedures;
Prepares and monitors divisional budget;
Performs long- and short-term planning and analysis;
Serves as a resource to provide guidance on complex legal or court processes;
Ensures staff knowledge and program conformance with requirements of the Commonwealth of Virginia, the Virginia Code, and other applicable laws and regulations;
Liaises with the Virginia State and Fairfax County officials (VA Supreme Court, VA State Police, Commonwealth's Attorneys, County Attorneys), local jurisdictions' administrative offices, private law firms, the local Bar Associations, and the public;
Performs various personnel duties, i.e., employee selection, coaching, training, performance evaluation and disciplinary actions.

(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Considerable knowledge of the functions of the assigned business areas and/or court procedures;
Considerable knowledge of the Code of Virginia, the Virginia Supreme Court's Clerk's Manual, laws and regulations related to the assigned business areas;
Knowledge of the principles of human resources management;
Knowledge of the principles of budget and accounting procedures;
Ability to evaluate operations and procedures to ensure compliance with applicable laws and regulations;
Ability to formulate and implement operating policies and procedures;
Ability to prepare and present complex and comprehensive report, both orally and in writing;
Ability to brief superiors effectively, with a high degree of situational awareness;
Ability to direct and coordinate the varied and specialized activities of a large staff;
Ability to interpret and explain complex rules and regulations to staff and customers;
Ability to communicate courteously and effectively, both verbally and in writing;
Ability to motivate, develop, and direct staff;
Ability to plan, organize, assign, train and evaluate the work of subordinates;
Ability to develop and maintain effective working relationships with a variety of individuals, including the judges, general public, members of the legal and business community, and department staff.

MINIMUM QUALIFICATIONS:
Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for "Any combination, experience, and training equivalent to")

Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the functional area; plus two years of progressively responsible experience providing administrative support, technical support, customer service, or working in a court or legal environment. At least one year must include supervisory experience.

• This position is considered Emergency Service Personnel to ensure the continuity of essential operations and will be required to report to work during times designated countywide as approved for unscheduled leave regardless of the emergency situation (i.e., weather, transportation, other disaster).
• The appointee to the position will be required to complete a criminal background check to the satisfaction of the employer.

• Four or more years of court and/or legal experience.
• Two or more years of supervisory experience.
• Knowledge of the Code of Virginia and regulations in relevant areas.
• Excellent customer service skills.
• Ability to evaluate operations and ensure compliance with applicable laws and regulations.
• Ability to formulate and implement operating policies and procedures.
• Ability to prepare and present complex and comprehensive report, both orally and in writing.
• Ability to exercise tact, discretion, initiative, creativity, and independent judgment.
• Proficient in Microsoft Word.

PHYSICAL REQUIREMENTS:
Duties are generally sedentary. Must be able to input and retrieve data from a computer. Must be able to lift files, boxes and equipment weighing up to 20 pounds. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview and may include a practical exercise.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.

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Requisition 26-00199