Health Professions Education Specialist 2

The Department of Psychiatry and Behavioral Sciences is the second largest department in the School of Medicine and employs over 80 faculty and about 100 Volunteer Clinical Professors. The office of Residency and Student Programs for the Department of Psychiatry provides post-graduate training for 64 residents with 6 Chief Residents and rotations for non-Psych residents, 51 fourth year medical students, and 99 third year medical students. The department provides complex analysis and management in administration, information technology and accreditation for trainees rotating to 6 affiliated hospitals and 29 affiliated sites across 3 ACGME approved residency training programs including 2 joint residency training programs, and 3 ACGME-accredited fellowship, Clinical Child Psychology Doctoral Internship and the Postdoctoral Clinical Child Psychology Fellowship in the Department of Psychiatry.

This position provides high-level support for the psychiatry training office. This position has vast knowledge of educational information systems, competency and milestone systems, and accreditation and regulatory standards. This position serves as an advisor to the training directors of the Forensic Psychiatry Fellowship Program. As well as the support for the Grand Rounds Faculty Chairs and the On Call Faculty Chair.

Apply By Date February 6, 2026 at 11:59PM

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Demonstrated experience providing high-level administrative support.
• Demonstrated experience with calendaring, using Outlook, along with Microsoft Suite; word, excel
• Experience with scheduling and coordinating executive meetings and events.
• Excellent interpersonal skills and abilities to work effectively with a wide variety of people, including trainees, School of Medicine personnel, faculty, and community physicians, to promote successful relations employing tact and diplomacy. Self-confidence to encourage residents to comply with deadlines in a professional manner. Ability to manage conflict in a constructive manner to achieve win/win solutions.
• Planning, problem solving, and critical thinking skills to anticipate, avert and resolve issues of scheduling and task allocations.
• Knowledge, skills, and abilities to establish, interpret, and implement policies and procedures to accomplish program objectives, and ability to communicate same to faculty, staff, and trainees.
• Knowledge, skills, and abilities to provide administrative support for psychiatry and psychology educational program activities and to supervise the compilation of program and trainee data.
• Demonstrated ability to recognize and maintain security of confidential information.

Preferred Qualifications

• Bachelor's Degree in related field of study and / or equivalent experience/training.
• Experience with Qualtrics.
• Experience with MedHub.
• Experience working in Graduate Medical Education.
• Proven track record as a self-starter, to work independently to secure answers/resolutions to follow through with tasks to completion.
• Experience coordinating large educational programs
• Demonstrated experience working with trainees, learners, and or/in an academic environment.
• Experience processing credentialing paperwork
• Demonstrated knowledge of accreditation standards and board requirement.
• Demonstrated ability to promote the range of program activities and resources to students for their use.
• Demonstrated ability to independently organize tasks and set priorities for work assignments with little or no direction, to meet designated deadlines, to be flexible to work with others to obtain Program objectives and be willing to adjust own schedule to meet the needs of other staff, faculty, and residents on a daily basis.
• Demonstrated skills to communicate effectively and efficiently (both orally and in writing) with all levels of academic, administrative, clinical and staff personnel within the School, Campus, Medical Center, and outside agencies and institutions.
• Demonstrated ability to use tact and diplomacy to effectively work with the public, department personnel, and other departments within and outside the organization. Ability to consistently conduct self in a professional manner using pleasant and sincerely courteous demeanor at all times.
• Advanced communication and writing skills to openly express views and opinions in an effective and professional way to a variety of people.
• Ability to manage high volume of paperwork effectively and efficiently.
• A self-starter with strong planning, analytical skills and attention to detail. Excellent decision-making skills. Strong skills to develop innovative solutions, attempt difficult and unfamiliar project assignments, and problem-solve in complex situations. Ability to work independently and in a team setting.

Key Responsibilities

• 50% - FORENSIC FELLOWSHIP MANAGEMENT
• 25% - GRAND ROUNDS SUPPORT
• 25% - ON CALL MANAGEMENT & GENERAL ADMIN

Department Overview

This position interacts with institutional and regulatory administrative offices, provides ongoing training, assists in coordinating all program events including but not limited to orientation, graduation, retreats, educational lunches, and in-training examinations. The work of the position is completed in a complex, politically charged and rapidly changing environment.

This position also is responsible for additional administrative office support and serves as the main Departmental contact person, answering a variety of questions from the public and other University departments and offices requiring knowledge of intra and interdepartmental functions; and is responsible for incoming and outgoing mail.

POSITION INFORMATION

• Salary or Pay Range: $34.72 - $50.58
• Salary Frequency: Hourly
• Salary Grade: 149
• UC Job Title: HEALTH PROFNS EDUC SPEC 2 CX
• UC Job Code: 004484
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): 8am- 5pm
• Location: Behavioral Health Center (HSP048)- Sacramento, CA
• Union Representation: CX-Clerical/Admin
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks