Mgr Facilities

SUMMARY:

Responsible for management of the daily operations of the physical plant, systems and grounds. Manages the repair, design, modification, and preservation of buildings and grounds. Ensures that all architectural mechanical, electrical, heating, ventilation, and cooling systems are in operating order and in compliance with all applicable governing agency facility standards, codes and regulations.
Brown University Health employees are expected to successfully role model the organization's values of Compassion, Accountability, Respect and Excellence, as these values guide our everyday actions with patients, customers and one another.
In addition to our values, all employees are expected to demonstrate the core Success Factors which tell us how we work together and how we get things done. The core Success Factors include:

Instill Trust and Value Differences
Patient and Community Focus and Collaborate

In addition, our leaders will demonstrate an aptitude for:

Ensure Accountability and Build Effective Teams
Drive Vision and Purpose and Optimize Work Processes

By applying core and leadership competencies, leaders help Brown University Health achieve its strategic goals.
RESPONSIBILITIES:

Demonstrates knowledge and commitment to Brown University Health's and the Hospital's mission, vision, values and goals through leadership of assigned functions and participation in a wide variety of organizational activities.
Demonstrates understanding of job description, performance expectations, and competency assessment plan.
Demonstrates a commitment toward meeting and exceeding the needs of our customers and consistently adheres to our Customer Service Standards.
Demonstrates knowledge of and acts in accordance with the principles of the Brown University Health Corporate Compliance Program and Code of Conduct.
Develops, recommends, and implements department and applicable hospital policies and procedures, designed to maintain effective and efficient operations and meet the expectations of those served.
- Reviews and maintains current departmental and administrative policies and procedures.
- Reviews Hospital/Brown University Health policies and procedures.
Completes mandatory education:
- Hospital-wide
- Department-specific
- Job-specific
LEADERSHIP
Collaborates with Director and Brown University Health leadership in the development and maintenance of the facilities and grounds.
Ensures that the department's scope of services strives to meet the needs and expectations of internal and external customers.
Creates a shared vision by developing and continuously communicating the department's goals in alignment with the hospital's and Brown University Health's mission.
Demonstrates flexibility and innovation to facilitate the changes required to improve operations or to enhance revenue, effectiveness, productivity, responsiveness, and other quality factors.
Demonstrates a confident and positive attitude with functional competency and technical credibility.
Exhibits effective decision-making skills.
Develops strategic alliances that are mutually beneficial both inside and outside the organization.
Serves as a role model in relation to customer service.
Practices and promotes a philosophy of acquiring and imparting knowledge on a continuous basis.
Enhances professional knowledge and skills by such activities as participation in professional organizations or in local, regional, or national programs.
Serves as an advocate of the hospital.
HUMAN RESOURCE MANAGEMENT &DEVELOPMENT
Demonstrates knowledge of employee relations policies and procedures, and implements policies in a fair, equitable, and consistent manner.
Assesses manpower needs, including number of staff, skill mix, and appropriate schedules, and budgets accordingly
- Implements creative solutions to manpower planning
- Organizes the department to maximize the potential contribution of all employees
Develops and maintains competency-based job descriptions outlining duties, responsibilities and requirements of jobs.
Interviews employment candidates and selects competent and qualified personnel for authorized vacant positions.
Assesses the competence of employees upon hire, transfer and on an annual basis.
- Assessment considers age-specific needs of patients.
Establishes and communicates clear performance expectations.
Performs ongoing performance assessment and completes annual performance reviews on a timely basis.
- Provides recognition of staff's achievements
- Counsels employees in a proactive fashion to sustain or improve job performance.
- Provides disciplinary action that is fair, objective, timely, and developmental.
Promotes opportunities for teamwork among all staff.
Promotes employees' participation in problem-solving and decision-making in matters affecting them.
Assesses and analyzes competency patterns and learning/educational needs of staff, based on supporting data.
Develops an ongoing department education and training plan that encompasses safety issues, competency, and continual improvement processes that can be linked to department goals.
FINANCIAL MANAGEMENT
In collaboration with Director, develops and proposes an annual, practical departmental budget and capital expenditures that will contribute towards improving the efficiency and cost effectiveness of all services provided, while meeting the needs of our patients, the community, physicians and our employees.
Operates within the approved departmental budget notwithstanding changes beyond one's control.
Reviews departmental expenses regularly to identify ways to reduce costs while improving efficiency, resulting in an overall net savings on the approved department budget.
Monitors staffing to ensure the optimal use of scheduled time and overtime for maximum productivity.
Controls and accurately reports time worked by department employees for timely payroll preparation.
Plans, develops, and implements policies, procedures and programs, involving all applicable hospital departments, that maximize departmental revenues.
INFORMATION MANAGEMENT
Develops department policies and trains staff in principles of information management.
Ensures the security and confidential treatment of sensitive and private information.
Demonstrates ability to utilize computer technology for data generation, retrieval and analysis.
Ensures that policy and procedure manuals and other reference materials are current and accessible.
MANAGEMENT OF PHYSICAL/TANGIBLE ASSETS
In collaboration with Director, identifies, evaluates, and recommends equipment acquisition based on advances in technology and scope of service.
Maintains assigned physical/tangible assets safely, efficiently, and in such a manner that they effectively perform their intended function.
Coordinates a department-specific equipment management plan in accordance with the organization's overall equipment management plan. Ensures overall maintenance and physical inventory of equipment.
Prevents the loss or abuse of assigned assets.
Manages supplies effectively.
SAFETY MANAGEMENT
Demonstrates an in-depth knowledge of department-specific safety issues.
Demonstrates leadership concerning safety issues within the organization and the department.
Continuously identifies, develops and enforces department-specific safety policies and procedures in accordance with the organization's overall safety policies.
Organizes an effective department-specific safety-training program for all department employees in accordance with hospital guidelines.
CONTINUAL IMPROVEMENT
Develops plans and manages processes to measure, assess, and improve the quality of services in alignment with the hospital's key functions.
Participates in functional and cross-functional continual improvement activities.
Utilizes continual improvement tools and identifies indicators to assess and improve systems and processes over time.
Allocates adequate resources (personnel, time, and staff training) needed to participate in continual improvement activities.
Monitors and evaluates results of continual improvement activities for effectiveness.
Incorporatesntegrates improvements into processes and systems.
Participates in professional activities and maintains professional affiliations to keep abreast of trends/changes, regulations, and legislation in the field.
COMMUNICATION
Readily accepts and receives feedback from colleagues and staff, creating safe environment for disagreement.
Demonstrates effective presentation skills for meetings and formal presentations.
Demonstrates effective writing skills for correspondence, reports and other documents.
Demonstrates active listening skills.
Facilitates constructive dialogue to resolve conflicts.
Collaborates with other leaders and relevant personnel to resolve problems and make decisions.
Controls timely and appropriate flow of information throughout the department and the organization; keeps people informed.
Plans and organizes constructive and effective meetings.
SCOPE OF SERVICE
Demonstrates knowledge of and ensures the hospital is in compliance with all state, federal, and other governing agency standards, codes, and regulations including local and state Building Codes, Life Safety Code, CMS, TJC, OSHA, NFPA, and other regulatory agencies. Ensures that all appropriate licenses, permits, and certificates are obtained and maintains open communications with local and state law enforcement officials.
Manages and coordinates activities of employees engaged in the installation, operation, and maintenance of mechanical and electrical systems inclusive of Emergency Power Generation/Distribution; Medical Gasses; Water/Sewage; Boiler/Steam; Vertical Transportation Devices/Elevators; Communication; and HVAC Systems.
Collaborates in the design of new or existing maintenance systems, fire alarm systems, new lighting, etc.
Manages the systems and processes to ensure that preventive maintenance and inspection to hospital's infrastructure and major operating equipment, facilities, and utility systems are conducted to avoid loss of service.
Maintains a file of facility Architectural, Life Safety, Mechanical, Electrical, &Plumbing drawings (Print/CAD) and equipment specifications in the Facilities Management Technical Library.
Manages all Hospital employee building and grounds trades to carry out daily maintenance and construction work. Provides for the maintenance, repair, and/or installation of building components inclusive of carpentry and painting necessary to repair/construct furniture and maintain interior/exterior painted surfaces.
Ensures that all electrical power outages, and all other trades tests, repair and maintenance records are maintained and up to date and in compliance with all regulatory and insurance company requirements.

MINIMUM QUALIFICATIONS:

Qualifications:
BS Degree in Engineering or equivalent degree or equivalent training and experience.
Knowledge of plant engineering services including mechanical and electrical systems, medical appliance electronics, electro-mechanical systems, refrigeration and cooling, plumbing, heating, carpentry, painting, landscaping, and architecture.
Five years comparable management experience in healthcare facilities management or related field.

Pay Range:

EEO Statement:

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

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Driving Required: