HR Coordinator

Position Summary: The HR Coordinator, as an essential part of the Human Resources team, provides administrative and operational support to the Human Resources department, ensuring accurate employee records, compliant hiring and onboarding processes, and responsive customer service to employees and hiring managers. This role coordinates recruitment activities, maintains HR systems and files, supports compliance efforts and assists with HR projects while maintaining a high level of confidentiality and attention to detail.

Essential Responsibilities:

• Create and update, as needed, electronic employee personnel files, I-9 records, and legal files in accordance with organizational standards and federal and state compliance requirements, always ensuring accuracy and confidentiality.
• Serve as a first point of contact for employees by responding to routine HR-related inquiries and requests, providing excellent customer service, and escalating issues as appropriate.
• Ensure all entries in TSAMM are complete, accurate, and prepared for inclusion on the HR agenda for Divisional Finance Board review, in coordination with the HR Manager.
• Maintain and update job postings within the Applicant Tracking System (ATS) for assigned corps, ensuring postings are current and accurate throughout the recruitment lifecycle.
• Regularly communicate with and support hiring managers through all phases of the hiring process, from job requisition and posting through onboarding and orientation.
• Enter new hire information into the HRIS and payroll systems and maintain accurate, up-to-date employee records across all HR systems.
• Coordinate and process background checks for all new hires, including preparing and issuing adverse action letters in compliance with applicable laws.
• Review background check disputes submitted by candidates and route appeals to the HR Director for further review and resolution.
• Ensure all new hires complete required onboarding documentation in a timely and compliant manner.
• Maintain current working knowledge of applicable federal and state employment laws and regulations and apply this knowledge in daily HR operations.
• Prepare and distribute HR-related correspondence and communications, including emails, as assigned.
• Assist with HR projects and initiatives as requested, supporting department goals and timelines.
• Participate in the evaluation and updating of job descriptions, ensuring alignment with the approved format, identifying opportunities for new or revised descriptions as roles evolve.
• Maintain strict confidentiality of all employees and organizational information in accordance with HR standards and legal requirements.
• Perform other related duties as assigned.

Additional Responsibilities:

Qualifications:

• Education/Experience:
• Associates degree or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
• 2+ years' Human Resources experience

Knowledge, Skills, and Abilities

• Strict confidentiality

Computer Skills:

• Proficient in Microsoft Office 365
• Working knowledge of TEAMS and SharePoint
• Willingness to learn new programs as needed
• Working knowledge of HRIS/Payroll/ATS systems, ADP Vantage a plus

Certificates and Licenses:

• Complete The Salvation Army Safe From Harm training and keep current as needed
• Must have and maintain a current valid driver's license and pass the Salvation Army Motor Vehicle Record check (MVR)