Administrative Support Professional

Job Summary:

The Department of Biomedical Informatics is seeking applications for an Administrative Support Professional. This full-time, University Staff position is responsible for assisting the Department Chair and Vice Chairs of the Department of Biomedical Informatics located at the University of Colorado Anschutz Medical Campus. Providing high-level, confidential support, which requires knowledgeable discretion and insightful judgment, attention to detail, grace under pressure, and the ability to multi-task, prioritize, exercise appropriate initiative, and, once acclimated will work with significant independence within the scope of the position.

This position is responsible for heavy calendar management, prioritization of daily appointments and organizing complex, time-sensitive meetings with internal and external executives/faculty members.

Leadership Support 65%:

• Provide primary administrative and calendar management support to the Chair Vice Chair(s) and DFA in DBMI, responding to all requests in a timely manner.

• Coordinate and prioritize a high volume of meeting requests based on knowledge of relationships with various stakeholders

• Plan and organize meetings, reserve locations, order refreshments, prepare meeting materials, and provide timely notification of meeting times, dates, or location changes.

• Records, transcribes, and distributes meeting minutes/ materials promptly.

• Provided support on travel schedule, including conference bookings, airfare, and hotel accommodations, ensuring the travel was well-organized and optimized time and trip effectiveness. And process reimbursement promptly after the conference is completed.

• Assist the leadership team with special projects and perform other related work as assigned and/or required by the nature and scope of the position.

General Administrative Support 35%:

• Provides administrative support functions, such as sorting and distributing mail, establishing and ordering office and breakroom supplies and swag, maintaining adequate inventory levels, etc.

• Provides general administrative support for Department faculty meetings, townhall, annual retreats, and other departmental events.

• Assists HR Specialist with scheduling for recruitment

• Other duties as assigned.

Work Location:

Onsite - this role is expected to work onsite in Aurora, Colorado.

Why Join Us:

The University of Colorado Anschutz Medical Campus is a public education, clinical and research facility serving 4,500 students, and a world-class medical destination at the forefront of life-changing science, medicine, and healthcare. CU Anschutz offers more than 42 highly rated degree programs through 6 schools and colleges and receives over $500 million in research awards each year. We are the single largest health professions education provider in Colorado, awarding nearly 1,450 degrees annually. Powered by our award-winning faculty, renowned researchers and a reputation for academic excellence, the CU Anschutz Medical Campus drives innovation from the classroom to the laboratory to the delivery of unparalleled patient care. Read CU Anschutz Quick Facts here.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

• A bachelor's degree from an accredited institution in business administration, business, communication or a related field.

  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year-for-year basis. A master's degree in a directly related field from an accredited institution may be substituted for up to two (2) years of experience.

• At least two (2) years of executive or C-Suite administrative experience in an academic, health care, and/or business-related environment.

Preferred Qualifications:

• At least three (3) years of executive or C-Suite administrative experience in an academic, health care, and/or business-related environment.

• Professional and progressively responsible project management experience.

• Experience making travel arrangements and travel reimbursements.

• Experience working in an academic medical environment.

Competencies: Knowledge, Skills, and Abilities

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

• Present and maintain a professional, polished, and positive demeanor/disposition while working with internal and external stakeholders in a dynamic, high-paced environment.

• Ability to handle sensitive and confidential issues professionally.

• Ability to prioritize and get back on task after interruptions.

• Excellent organizational skills and the ability to manage multiple projects simultaneously.

• Excellent attention to detail.

• Self-starter with a proven ability to organize and follow through on multiple complex tasks and projects simultaneously.

• Desire to work in a dynamic, fast-paced team environment.

• Ability to work with a diverse group and competing interests.

• Flexibility and the ability to adapt to various situations.

• Excellent interpersonal (verbal and written) communication skills.

• Excellent customer service skills and the ability to work with diversified internal and external stakeholders and communicate effectively via phone, email, and in person.

• Excellent time management and organization skills; ability to take direction and use independent judgment to meet multiple deadlines.

• High proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.

• Ability to plan, develop and coordinate multiple projects and meet deadlines.

• Ability to make administrative/procedural decisions/judgments on sensitive and confidential issues.

• Ability to manage a high volume of information coming in and going out of the administrative office

• Ability to monitor ongoing inquiries and ensure they have been addressed in a timely and effective manner.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: DBMI.HR dbmi.hr@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by January 5, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $60,514 - $70,800

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator: http://www.cu.edu/node/153125

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.