Controller
 Vaco | |
$140,000.00 - $150,000.00 / yr
| |
 United States, New York, Brooklyn | |
 Nov 22, 2025 | |
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Title: Controller
Company: Non-profit Location: Hybrid Brooklyn, NY Salary: $140,000-$150,000 RESPONSIBILITIES: * Oversee and review all AP transactions; approve payables for disbursement based on the Accounts Payable Aging Schedule. * Review aging reports and follow up with AP staff to ensure timely resolution. * Ensure adherence to financial policies and internal controls related to disbursements. * Ensure accounts receivable schedules are maintained and outstanding balances are collected. * Review AR and revenue journal entries; ensure that accruals are accurate and timely. * Partner with the Development department to reconcile fundraising data and ensure receivables are invoiced, monitored, and collected. * Coordinate day-to-day grant tracking and data accuracy with Development. * Oversee Medicaid billing as part of financial transactional activities. * Monitor and manage cash flow; conduct regular projections and analysis for the Executive Director and Board. * Conduct analysis and create schedules to maintain clarity on the organization's cash position. * Review and approve monthly bank reconciliations for all accounts; ensure reconciling items are cleared in a timely manner. * Oversee the cash deposits process (Panini); ensure accuracy and proper documentation. * Receive and incorporate recoupment analysis data from the Senior Accountant into cash flow planning. * Lead the monthly and year-end general ledger close process; ensure timely posting and accuracy of recurring and adjusting journal entries. * Reconcile key balance sheet accounts including prepaids, accrued expenses, contract receivables, fixed assets, investment accounts, and payroll-related accruals. * Own and ensure accuracy of all general ledger entries. * Confirm accuracy of petty cash balances as part of close. * Book Right-of-Use assets and investment entries during close as needed. * Prepare internal financial statements for review by the Executive Director and presentation to leadership. * Perform monthly, quarterly, and annual financial reviews, identifying opportunities for cost reduction and revenue maximization. * Provide and prepare financial data and reports required by funders, government agencies, and other stakeholders. * Support the annual financial audit and other periodic audits, including LP audits, post-payment audits, and government reviews. * Assist in designing and implementing the annual agency-wide budget process, including development of assumptions, overhead allocations, and training of executive, program, and operations staff. * Include estimates of public and private revenues and cost center-specific expenses. * Ensure budget data is accurately uploaded into accounting systems. * Perform monthly, quarterly, and annual budget vs. actual reporting and analysis by program and facility. * Review allocation schedules and ensure contractually accurate allocation percentages. * Monitor contract budgets to ensure claims are maximized. * Support contract budgeting and financial reporting to external stakeholders. * Manage restricted fund classifications for contract billing. * Supervise government contract and grant claims reporting; ensure accurate and timely reimbursement submissions. * Provide financial support for grant applications and required reporting. * Partner with Development on grant-related financial tracking and reconciliation. * Access ADP for payroll reporting and distribute reports to external entities as required. * Oversee payroll-related journal entries, benefit accruals, and COBRA and Medicaid billing. * Serve as superuser for Bill.com and FundEZ: maintain vendor accounts, update account and policy coding structures, and oversee configuration settings. * Manage the Chart of Accounts to ensure alignment with the organization's reporting and operational needs. * Follow the organization's Financial Policy and Procedure Manual; recommend improvements and updates to financial processes, procedures, and internal controls as needed. * Participate in senior staff meetings to prioritize and track Finance Department initiatives. * Own and assign special projects as needed to finance team members. * Directly supervise two staff members. * Develop positive, collaborative, and constructive relationships with the CFO, other finance staff, the Executive Director, and other departmental leaders. * Maintain the highest level of confidentiality related to financial data, decision-making, and executive discussions. QUALIFICATIONS * Bachelor's degree in accounting or related field; CPA required, MBA preferred * Experience in Nonprofit accounting strongly preferred, but not required * A minimum of eight years of experience as an accountant. Public accounting experience a plus. Strong knowledge of GAAP accounting principles required. * A demonstrated record of using analytical skills to produce reports that enhance the financial decision-making capacity of management with a specific emphasis on accounting and system analysis. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice
Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice
Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses. | |