Head of Human Resources, UT Libraries

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General Notes

The University of Texas Libraries advances teaching, catalyzes research, and democratizes learning in order to develop critical thinkers and global citizens. As an essential campus partner in building a rich research and learning ecosystem, we are committed to creating and sustaining a community that welcomes and respects all individuals, celebrates different perspectives and experiences, and fosters belonging. To learn more about UT Libraries, please visit our website: https://www.lib.utexas.edu/

Purpose

The Head of Human Resources at UT Libraries leads a team that facilitates employee lifecycle processes, ensuring effective, supportive, and people-focused policies and procedures that strengthen our organization. This position is a part of the Senior Vice Provost Operations team at UT Libraries.

• Performance and Employee Relations: Oversee performance management processes for individuals and the organization, including the annual evaluation process and individual performance improvement plans. Oversee, manage, and provide expertise for employee relations issues. Provide quick and responsive guidance for all levels of the organization for a wide range of employee relations, interpersonal, and performance issues. Facilitate annual awards and recognition process.

• Financial Oversight: Develop and manage the annual staffing budget of $15 million dollars including maintaining financial documents on wage allocations, lapsed salaries, vacancies, current salaries, and other staffing expenditures. Manage costing, oversee merit, and advise on compensation. Collaborate with UTL Administrative Services, grant partners, and UTL Leadership on financial issues related to staffing.

• Management: Lead, supervise, and mentor an HR team comprised of three full-time staff. Support professional growth and learning opportunities within the staff and foster a collegial and productive team environment. Oversee the HR team to manage all employment lifecycle processes around recruitment, employment, and exits.

• Compensation: Oversee and facilitate compensation and title processes within UTL. Advise on process and strategies for new positions, reorganizations, reclassifications, additional duties, and other structural changes within the organization.

• Compliance and Reporting: Ensure compliance with university, state, and federal policies, rules, and regulations. Serve as liaison and representative to various university offices and departments. Ensure ethical and confidential management of personnel files and records. Oversee annual and biennial reporting to external organizations.

• Other related functions as assigned.

• Bachelor's degree and eight years of experience with human resource functions, including recruiting, compensation, employee relations issues, and performance management. Five years of experience as a supervisor. (Experience can be concurrent.)

• Excellent interpersonal, intercultural, and communication (written and verbal) skills with an emphasis on diplomacy.

• Ability to be flexible and adapt to changing priorities.

• Ability to work effectively with staff from varied backgrounds, showing sensitivity to a wide range of needs and concerns. Experience working with confidential issues and materials.

• Excellent professional judgement and discretion.

• Demonstrated accuracy and attention to detail. Excellent organization skills.

Relevant education and experience may be substituted as appropriate.

• More than the required experience.

• Experience at UT Austin.

• SHRM certification.

• Experience developing and leading trainings; facilitation experience.

We want to emphasize that the preferred qualifications are not required and that we are committed to helping our future colleagues develop these preferred skills.

$85,000 + depending on qualifications

• May work around standard office and library conditions.

• Repetitive use of a keyboard at a workstation.

Between the hours of 7am and 6pm, as arranged with manager. Flexible work arrangement with up to two remote days/week available after initial onboarding.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

• Please tell us about your approach to providing HR leadership in an organization.

• What makes you a good manager?

• Please tell us about a time you helped a colleague who was particularly upset. What was the problem and what did you do?

• Please tell us about a time you took steps to understand another person's perspective, background, or experience. How does this interaction illustrate how you might support a workforce comprised of varied backgrounds?

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.