Senior Executive Assistant

About this opportunity:

Senior Executive Assistant to Head of BEWS

Ericsson's Enterprise Wireless Solutions enable organizations to innovate, operate, and grow anywhere - without constraints. Ericsson NetCloud, Cradlepoint routers, and Enterprise 5G solutions provide the flexibility of public and private 5G, with the zero trust security of simplified SASE. We're at the forefront of the Wireless WAN and 5G - the next big waves in networking - and we remain as hungry and humble as the day we started. If you're hungry to be part of something big, come join us.

About The Role

We are seeking a highly skilled and motivated Senior Executive Assistant to join Ericsson Enterprise Wireless Solutions. This role will report directly to the Head of Ericsson Enterprise Wireless Solutions (CEO) and will be a member of the executive leadership team. This role requires an independent self-starter with excellent problem-solving abilities, a keen attention to detail, and significant experience managing global travel logistics. The ideal candidate thrives under pressure, adapts quickly in a fast-paced environment, and exercises sound judgment while handling confidential information with discretion.

What you will do:

• Executive Time Management: Ensure schedules are aligned with key business priorities by utilizing strategic prioritization techniques and a deep understanding of company goals.
• Relationship Management: Cultivate strong relationships with key stakeholders, both internal and external, to foster collaboration, streamline communications and deconflict redundancies.
• Ownership of Planning and Execution: Increase productivity by planning, executing, and owning tasks, and ensuring accountability for the timely completion of key deliverables.
  * Meeting Coordination: Prepare agendas, manage meeting logistics, take comprehensive notes, and follow up on action items to ensure efficient and productive meetings.
• Process and Systems Management: Develop systems and workflows to enhance efficiency, improve organization, and create streamlined processes
• Information Consolidation: Gather and organize large amounts of information, consolidating it into clear executive summaries to support decision-making and streamline communication.
• Complex Scheduling and Calendar Management: Provide dynamic and flexible scheduling and calendar support. Assist with thorough preparation for all commitments, including creating and reviewing briefing materials, meeting agendas, and itineraries.
• Global Travel Management: Oversee the planning and coordination of both domestic and international travel. This includes handling complex itineraries, managing travel documents, and ensuring all logistics are in place. Accuracy and a keen attention to detail are critical.
• Expense and Budget Management: Manage travel expenses and other reimbursements in a timely manner.
• Communication: Act as a strategic point of contact between the Head of BEWS and internal/external stakeholders, managing communications with professionalism and ensuring that messages align with the Head of BEWS' priorities.
• Confidentiality: Handle sensitive information with the utmost confidentiality and discretion, maintaining the trust and confidence of the BEWS Executive Leadership team.
• Focus Management: Proactively identify areas where the Head of BEWS' attention is most needed and help filter out less critical tasks. Provide insights to help them stay aligned with the company's priorities.
• Ad Hoc Projects: Take on special projects as assigned by the Head of BEWS, demonstrating initiative and the ability to manage tasks independently.

• Experience as an Executive Assistant supporting C-level executives, preferably a CEO
• Understand how to make the Executive Assistant role one of strategic importance.
• Significant experience managing complex global travel, including the preparation of all necessary documentation for international travel.
• High aptitude for learning new tools, systems, and processes quickly, with the ability to adapt to evolving technologies and workflows. Strong working knowledge of Microsoft Office (i.e., Outlook, SharePoint, Excel, PowerPoint)Ability to anticipate needs, provide strategic insight, and act with initiative and discretion.
• Experience in a fast-paced environment where priorities can shift quickly.Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.
• Excellent written and verbal communication skills; customer service focused with excellent phone and email etiquette.
• Impeccable attention to detail in every task, ensuring flawless execution in scheduling, documentation, and travel arrangements.
• Skilled in managing and prioritizing multiple requests simultaneously while maintaining a focus on quality and urgency. The ability to manage time effectively across multiple time zones is essential.
• Represent Ericsson with professional maturity and poise in all interactions and events.
• Take ownership of tasks and projects with minimal supervision, anticipating needs and creating solutions that support the goals of the Office
• Excellent verbal and written communication skills, with the ability to communicate across a wide range of stakeholders clearly and effectively.
• Display the highest level of integrity and professionalism, handling confidential information with discretion and sound judgment.
• Experience in the technology industry a plus.