Graduate Medical Education Program Manager

Company Overview 
We are the American Academy of Sleep Medicine (AASM), an innovative professional medical association located in Darien, IL, a southwest suburb of Chicago. Established in 1975, the AASM is the only professional society in the U.S. dedicated exclusively to the medical subspecialty of sleep medicine. Our mission is to advance sleep care and enhance sleep health to improve lives. We represent a combined membership of over 11,000 accredited member sleep centers and individual members, including physicians, scientists, and other healthcare professionals who specialize in the sleep field. 

In pursuit of improving sleep health and promoting high-quality patient-centered care for all people, the AASM is dedicated to fostering a culture that is committed to excellence, inclusive, flexible, collaborative, appreciative, supportive, and innovative. Our staff connects to these team values in many ways, and we are looking for others who would like to experience the same. 

We value the benefits of work/life balance through a hybrid work environment. We strongly encourage our employees to work in the office two days a week, with Wednesday as an anchor day to strengthen our collaborative and supportive culture. Managers (with direct reports) are required to work in the office on the anchor day. Office presence for this position will be once a week on Wednesdays for the first month of training and then flexible after that. Generally, twice a year for two consecutive days, all employees report to the office for special staff meetings/functions. As a result, only local candidates will be considered for this position. 

The Graduate Medical Education Department (GME) assists the AASM’s strategic objective to support work force recruitment by developing programs and resources that encourage medical professionals to consider a Sleep Medicine career. GME also helps administer the Advancing Innovation in Residency Education (AIRE) Pilot program, an alternate training pathway that helps reduce barriers to obtaining sleep medicine training. The ideal candidate is highly organized, an excellent communicator, and skilled at managing complex programs with accuracy and care.

Salary Range: $55,000 - $70,000 commensurate with experience.
 

A typical day in the life of an AASM Graduate Medical Education Program Manager:

• Act as the main contact for sleep medicine fellows and fellowship program directors, ensuring they have the support and information they need.
• Coordinate all aspects of AIRE pilot programs, including curriculum tools, data collection, and sharing results with key stakeholders.
• Support committees focused on fellowship training by preparing meeting materials, organizing agendas, and facilitating productive discussions.
• Plan and deliver educational offerings such as monthly webinars and the annual Sleep Medicine Fellows’ Boot Camp at the SLEEP Meeting.
• Oversee evaluation activities for AIRE fellows, including scheduling simulation exercises and consolidating participant data across institutions.
• Maintain accurate program records by preparing quarterly reports, managing budgets, and supporting communications for Match and Sleep Medicine In-Training Exam (SMITE), a program to match physicians with sleep medicine fellowship training programs.
• Keep fellowship-related content on the AASM website up to date and promote fellow engagement through special interest groups and events.
• This position may require very limited travel (10%), which may include weekends.

What we need

• Bachelor's degree (B. A. or B.S.) or equivalent experience 
• 3+ years related experience in a nonprofit association, including committee or volunteer management 
• Proficiency in managing databases and information systems  
• Experience producing meeting minutes 
• Excellent written and verbal communication skills 
• Strong interpersonal relationship skills 
• Strong planning and organizational skills with great attention to detail; prior project management experience 
• Skilled in presenting information and responding to questions from staff and members  
• Understanding of basic cost accounting for budget preparation 
• Working knowledge in Microsoft Office Suite 

What we’d love

• Nonprofit medical association experience in residency and fellowship programs
• Familiarity with medical fellowship training model
   

• Affordable medical & dental coverage for you and your family
• Free life & disability insurance
• 3 weeks of PTO (personal/vacation/sick time) plus paid company holidays 
• 8 weeks PAID parental leave
• Flex-time hours
• Business casual environment
• Generous 401(k) plan 
• Flexible spending & dependent care accounts 
• Health savings account with generous employer contributions
• Professional development assistance 
• Pet insurance 
• Theft ID coverage 
• Discounted fitness membership 
• Door Dash meal perks 
• Service recognition and peer-to-peer platform with reward points redeemable for gift cards or charitable donations 
• Weekly “Wellness Wednesdays” with walk, stretch, and healthy snack breaks 
• Twice daily “plank breaks” 
• Seasonal staff events