Position Details
Position Information
| Recruitment/Posting Title |
Program Administrator I |
| Job Category |
Staff & Executive - Project/Program Management/Planning |
| Department |
RWJ-OB/GYN Office of the Chair |
| Overview |
New Jersey's academic health center, Rutgers Biomedical and Health Sciences (
RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide,
RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. |
| Posting Summary |
Rutgers, the State University of New Jersey, is seeking a Program Administrator I for the Department of Obstetrics, Gynecology and Reproductive Sciences at the Robert Wood Johnson Medical School.
The department of Obstetrics, Gynecology and Reproductive Sciences is seeking a Program Administrator who will work closely with the Chair and Senior Director of Administration to manage the human resources functions for the department. The successful candidate will provide expert guidance and management on all aspects of human resources activities for faculty and staff across mixed employment models (Rutgers +
RWJBH) including, but not limited to: recruitment, onboarding, faculty appointments, reappointments, promotions, visas, leave of absences, disciplinary/performance improvement plans and the search/posting process. This position will also manage and supervise the administrative assistant to the department chair. This position will also assist in the review, analysis and appraisal of current department administrative procedures across all mission areas (clinical, research and education) related to human resources, organization, financial and performance measures and will develop recommendations for changes and/or revisions. Works with Senior Director to develop and implement training for administrative staff.
Among the key duties of this position are the following:
- Provides leadership and guidance for the department and its employees regarding human resource matters, both faculty and staff.
- Serves as an advocate for employees by listening and becoming aware of employee needs and concerns, sharing this information with department leadership, researching best practices, and offering options for leaders to consider in addressing employee needs and concerns in a unionized environment.
- Ensures consistent and equitable application of human resource policies throughout the department by advising department leadership about the applicable University policies and regulations and providing training to department as needed.
- Provide guidance with performance and disciplinary issues.
- Improves organizational effectiveness and productivity by providing guidance on the planning, development, and delivery of professional development and job-related skill training opportunities.
- Ensures the accuracy of personnel information for all department employees by supervising the maintenance of personnel records and reviewing personnel actions.
|
| FLSA |
Exempt |
| Grade |
27S |
| Salary Details |
|
| Minimum Salary |
88265.00 |
| Mid Range Salary |
111656.00 |
| Maximum Salary |
135047.00 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
|
| Position Status |
Full Time |
| Working Hours |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
|
| Work Arrangement |
This position requires a fully on-site work arrangement. |
| Union Description |
MPSC - Legacy UMD |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's Degree in Business Administration or a related field, plus four (4) years of progressively more responsible relevant experience in any of the following business administration, finance, or human resources within an academic or large business environment.
- Prior experience working in an academic medical/research facility is required.
- Equivalent education, experience and/or training may be substituted for the degree requirements.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- The successful candidate will be highly organized, resourceful, extremely detailed oriented, able to multi-task and meet deadlines.
- She/he will be expected to demonstrate strong business judgement, professional etiquette and strong written communication skills. In addition to having a "can-do" attitude and pleasant demeanor you must have extraordinary communication skills that allow you to interact with a diverse group of people.
- Demonstrated proficiency with Rutgers immigration policies and procedures, including J, H and F visas, is required.
- Demonstrated proficiency in MSOffice 365 suite of products, OneLook, PeopleSoft and Oracle reports is required.
- Superior organizational skills with the ability to manage numerous projects and people simultaneously.
- Outstanding human relations and leadership skills, and the ability to function in a team environment are required.
- Effective oral and written communication skills. Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint.
|
| Preferred Qualifications |
- Master's degree in Public Health, Accounting, Business Administration, Economics, or Health Administration preferred.
- Knowledge of how to accomplish superior performance in a unionized environment is preferred.
|
| Equipment Utilized |
|
| Physical Demands and Work Environment |
- Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs.
- Work Environment: Office environment. Moderate noise.
|
| Special Conditions |
|
Posting Details
| Posting Number |
25ST2272 |
| Posting Open Date |
|
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers Biomedical and Health Sciences (RBHS) |
| Home Location Campus |
Downtown New Brunswick |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
life insurance, employee discount
Oct 27, 2025