Contract Executive Assistant

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You'll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

In this role, you will be responsible for calendar management in Outlook, expense and invoice processing, and travel coordination (both domestic and international) using Concur and Coupa for the CFO Americas, Head of Group Treasury - Americas, Head of Tax Advisory - Americas, and a Division Director. Additionally, you will be involved in organizing team events, coordinating internal and external meetings across several time zones globally, updating team documentation, supporting new staff, transfers, and leavers in the onboarding/offboarding process, coordinate with our technology team to arrange equipment (including laptops and iPhones) for new starters, request access for team members to distribution lists, shared folders, security passes, and applications, and advise and train staff on systems and company-wide procedures/policies.You will serve as the point of contact for the CFO Americas, Group Treasury, and Finance & Tax teams in New York as well as senior leaders/staff visiting from other offices and regions while getting the opportunity to work on various ad-hoc projects and collaborate with other Executive Assistants across the Financial Management, People and Engagement group to collectively coordinate office events and initiatives.

Financial Management, People and Engagement (FPE) provides a single interface for Macquarie's businesses across key areas of people, strategy, communications and financial management. Comprising two pillars - Financial Management, and People and Engagement - it is responsible for managing the Group's financial, tax and treasury activities and strategic priorities, fostering our culture through people and community engagement strategies, and engaging with stakeholders to protect and promote Macquarie's reputation globally.

We are committed to providing a working environment that embraces diversity, equity and inclusion. As an inclusive employer, Macquarie provides equal opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other impermissible criterion or circumstance.

Our aim is to provide reasonable accommodations to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know during the application process.