Executive Administrative Manager

At MFS, you will find a culture that supports you in doing what you do best. Our employees work together to reach better outcomes, favoring the strongest idea over the strongest individual. We put people first and demonstrate care and compassion for our community and each other. Because what we do matters - to us as valued professionals and to the millions of people and institutions who rely on us to help them build more secure and prosperous futures.

THE ROLE

The Executive Administrative Manager role is critical to ensuring the Enterprise Leadership Team (ELT) operates at peak efficiency by providing proactive administrative support and leading the executive administrative team to enable the organization to achieve its strategic goals. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential matters with discretion. The Office Manager will manage high-level projects, calendars, and initiatives while serving as the primary point of contact for internal and external stakeholders, coordinates communications and ensures the smooth running of day-to-day activities.

WHAT YOU WILL DO

Executive Support Responsibilities:

• Partner with senior executives to provide proactive high-level executive and administrative support including managing multiple personal and professional calendars; scheduling meetings, town halls, events, and appointments; coordinating domestic and global travel; and process travel expense reports.

• Prepare and edit correspondence, reports, presentations, and other documents as needed.

• Review and manage emails.

• Act as liaison between executive and internal/external stakeholders.

Team Leadership Responsibilities:

• Manage the executive administrative team of five individuals to ensure alignment with office goals and objectives.

• Foster a collaborative and positive team culture by encouraging open communication, recognizing achievements, and addressing challenges proactively.

• Manage office supplies, equipment, and other resources to ensure availability and functionality.

• Provide mentorship and ensure training, development, and cross-training initiatives including onboarding new personnel and providing guidance on company and ELT policies.

Administrative Initiatives for ELT:

• Coordinate interdepartmental communications and ensure the timely dissemination of information.

• Handle incoming requests and inquiries, prioritizing and responding on behalf of executives when appropriate.

• Assist in planning, executing, and monitoring special projects and initiatives led by the ELT and develop timelines and track progress to ensure projects meet deadlines and objectives.

• Manage office budgets and track expenditures to ensure adherence to financial guidelines.

• Process, review to ensure accuracy, and approve expense reports and reimbursements for the ELT.

• Lead efforts to establish and optimize administrative policies, projects and procedures to ensure quality efficient workflow pertinent to the ELT.

• Ensure spreadsheets and documents are kept current with all changes in staff

• Act as liaison with internal leadership, external contacts, and board members to ensure requests, questions, and concerns are completed and resolved in a timely manner.

WHAT WE ARE LOOKING FOR

• Bachelor's degree plus minimum of 8 years of experience in administrative or office management roles, preferably supporting executive-level leadership.

• Ability to work independently, manage multiple priorities with precision, and contribute effectively as part of a collaborative executive administrative team.

• Strong interpersonal skills and ability to interact with all levels of internal and external management.

• Strong analytical, organization, communication, and project management skills.

• Independent problem solver who presents solutions and takes initiative.

• Ability to handle information in a manner which protects confidentiality.

• Superior computer skills with expert knowledge of Microsoft Outlook (advanced calendar management and email organization), Word, Excel and PowerPoint.

PREFERRED SKILLS, QUALIFICATIONS & EXPERIENCE

• Experience in a financial services or investment management environment.

• Certification in administrative or executive support (e.g., CAP, PACE).

#LI-HYBRID

At MFS, we are dedicated to building a diverse, inclusive and authentic workplace. If you are excited about this role but your past experience doesn't align perfectly, we encourage you to apply - you might be just the right candidate for this role or others.

• Generous time-off provided: including "Responsible time off" for many roles, paid company holidays when the US Stock Exchange is closed, plus paid volunteer time

• Family Focus: Up to 20 weeks of paid leave for new parents, back-up care program, dependent care flexible spending account, adoption assistance, generous caregiver leave

• Health and Welfare: Competitive medical, vision and dental plans, plus tax-free health savings accounts with company contributions

• Wellness Programs: Robust wellness webinars, employee assistance program with a focus on mental health, subsidized fitness benefit via Wellhub (formerly Gympass), where you can workout at gyms, studios and boutique fitness locations near you, join virtual personal training sessions and access a wide variety of well-being apps

• Life & Disability Benefits: Company-paid basic life insurance and short-term disability

• Financial Benefits: 401(k) savings plan, Defined Contribution plan- 15% of base salary invested into the Plan, competitive total compensation programs

MFS is a hybrid work environment (remote/onsite) unless otherwise stated in the job posting.

If any applicant is unable to complete an application or respond to a job opening because of a disability, please contact MFS at 617-954-5000 or email talent_acquisition@mfs.com for assistance.

MFS is an Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, veteran status, or any other status protected by federal, state or local laws. Employees and applicants of MFS will not be subject to harassment on the basis of their status. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited. Please see the Know Your Rights: Workplace Discrimination is Illegal document, linked for your reference.