Executive Assistant

What you will do:

• Maintains schedule or daily calendar for department managers; makes judgments regarding calendar priorities, re-scheduling and initiating communication and activities in order to ensure an efficient calendar of events.

• Schedules and coordinates meetings, conference calls and other events, supplies appropriate equipment/materials, prepares agenda, presentations, and provides hospitality services as needed.

• Coordinates business travel (flights, ground transportation, lodging, conference registration, etc.) and travel expense compilation and submission.

• Performs and coordinates basic office duties such as sorting and distributing mail, copying, filing, faxing, completing forms, orders and maintains equipment and supplies.

• Receives and screens calls, takes messages, monitors email and answers questions.

• Prepares expense reports, pays invoices and monitors budget.

• Composes correspondence, memos, presentations, organizational charts, confidential materials, etc.

• Conducts research, performs data mining and analysis, may negotiate contracts, and performs statistical analysis.

• Plans and coordinates departmental events and meetings

• Welcomes all visitors and treats them with kindness and respect.

• Ensures information and records are up to date and maintained in the strictest confidentiality.

• Establishes and maintains effective working relationships within the organization.

• Provides support with projects and tasks as needed.

• Other duties and responsibilities as assigned.

When you will work:

• Monday through Friday, 8:00am - 5:00pm.

• Hybrid Work Schedule: 4 days in office, 1 day from home.

What you'll bring to the table:

• High School Diploma required.

• Associate's degree in business preferred.

• Ability to perform at a level equivalent to an Associates degree in business. Four or more years experience in the capacity of an administrative or executive assistant with increasing responsibility, complexity and initiative, or an equivalent combination of education, training, and experience.

• Vocational - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, letter formats and other office procedures, terminology and technology. Ability to obtain and maintain knowledge of GFS policies and procedures and department specific information.

• Work requires some analysis and use of initiative and independent judgment.

• Mathematical - basic mathematical skills and the ability to order and analyze information

• Reasoning - Limited problem-solving responsibility while working under defined guidelines. Refers to policies and practices for guidance.

• Communication - ability to listen actively, speak to convey information effectively, and communicate effectively in writing as appropriate for the needs for the audience. Knowledge of the structure and content English language including the meaning and spelling of words, rules of composition and grammar. Reading comprehension skill.

• Human Relations - Knowledge of principles and processes for providing customer and personal services; service orientation skill; social perceptiveness skill; relationship building

• Self Management - self directed, time management, coordination skills, ability to recognize problems, use discretion and make sound judgements; ability to cope with stressful situations while maintaining a calm and professional demeanor.

Salary Range: $58,032-$90,518 (based on experience)

Position Summary:

Supports Senior Leader(s) with a wide variety of administrative or project oriented work. Manages executive's calendar, meetings, conference calls, travel, correspondence, and budget. Develops and prepares presentations and reports. Requires a broad understanding of organization operations, procedures, and personnel. Handles confidential and sensitive material. Makes some independent decisions regarding planning, organizing, and scheduling work. May handle special projects as assigned.

Gordon Food Service values our customers and understands that their success is largely dependent upon their workforce. To demonstrate our commitment to our partnership, we will require any candidate who works for a Gordon Food Service customer to provide a letter of support from their management if they are selected for the interview process.

Equal Employment Opportunity is a matter of policy at Gordon Food Service, Inc. and we are committed to a work environment in which all individuals are treated with respect and dignity.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or status as a qualified individual with disability. If you require reasonable accommodation for any part of the application or hiring process due to a disability, please submit your request to talent@gfs.com and use the words "Accommodation Request" in your subject line.

All Gordon Food Service locations are tobacco-free.

Gordon Food Service is a drug-free workplace and conducts pre-employment drug tests.