Administrative Officer 2 (Bureau of Professional & Occupational Affairs Employees Only)

Do you have the drive and experience to advance your career as a leader within the Department of State, Bureau of Professional & Occupational Affairs? Take on this Administrative Officer 2 position and share your skills by becoming our Division Chief for the Division of State Boards of Medicine, Osteopathic Medicine, and Podiatry. Apply now to achieve your goals and help lead our team as we protect the health and safety of the public by ensuring honest and ethical standards in essential professions across Pennsylvania!

In this role, you will be responsible for overseeing the workflow and effectiveness of the Medical, Osteopathic, and Podiatry Boards and their staff. Our team will rely on you to establish and implement operational policies and procedures within the Division. This includes participating in policy development, referring recommendations on uniquely sensitive or substantiative matters to the commissioners, and maintaining a high level of independent decision making and confidentiality. Your responsibilities will also involve independently directing and having broad supervision over management, administrative, supervisory, and clerical support staff to determine staff resource and compliment needs, develop and maintain procedure manuals, and ensure that all Board laws, regulations, and policies are being followed and evaluated when determining applicants' qualifications for licensure.

You will be expected to interpret federal and state laws, regulations, and requirements; review proposed legislation and Board regulations to determine feasibility for implementation; and provide executives with various reports and statistical data needed to establish and set administrative licensing boards fees and make other critical decisions. Take the next step in your professional career and become a leader with our dedicated team!

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:0 PM, Monday - Friday, with a 60-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 50% of the time, after successful completion of the probationary period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Organization or Location Restrictions:

• This posting is restricted to Department of State, Bureau of Professional and Occupational Affairs employees only.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 1; or
• Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

This position is subject to the provisions of a collective bargaining agreement or memorandum of understanding.

You must be eligible for selection in accordance with merit system employment regulations.

Recruitment Methods:

• Applicants must meet one of the following methods to be considered for this vacancy:
  • Promotion Without Exam
  • Reassignment (Only current civil service employees in the same agency who hold the same or similar job title, with the same maximum salary, within the same occupational group or where there is a logical career movement, will qualify for reassignment.)
    • Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and
    • (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.
  • Voluntary Demotion

Promotion Without Examination (PWOE):

• Class Restrictions for Promotion Without Examination Only - You must have or have held regular civil service status in one of the following classifications:
  • Administrative Officer 1
  • Administrative Assistant 2
• Employees who previously held regular civil service status in the job title of the position being filled are also eligible for promotion without examination.
• The promotion without examination requirements are issued in accordance with merit system employment regulations.
• Meritorious service is defined as (a) the absence of any discipline above the level of written reprimand during the 12 months preceding the closing date of the posting, and (b) the last regular or probationary performance evaluation showing an overall rating of satisfactory or higher.
• Applicants must have a minimum of one year in the next lower classes by the posting closing date with no break in service.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.