Administrative Assistant

F_TEP-Campus Employees

Temporary Employment

86072BR

Job Summary

Employment Duration: 6 months

The Administrative Assistant 3 provides comprehensive administrative and operational support to the Associate Chair of Operations in the Department of Psychiatry and Behavioral Sciences. This role manages scheduling, travel coordination, reimbursements, and project tracking while also assisting with strategic initiatives, event planning, and operational services. The position requires strong organizational, communication, and problem-solving skills to ensure smooth departmental operations and effective support of leadership priorities.

Key Responsibilities:

• Manage and administer a range of administrative operations for the department.
• Provide direct support to the Associate Chair of Operations, including:
  • Scheduling meetings
  • Coordinating travel and reimbursements
  • Planning events and retreats
  • Managing special projects and committees

Support departmental operations by:

• Coordinating communication in collaboration with the Director of Communication
• Creating reports and communication plans
• Organizing workgroup sessions and visits
• Managing conference rooms and IT equipment
• Submitting and monitoring facilities and IT work orders

Provide office administration support, including:

• Reception desk coverage
• Processing BearBuy orders and reimbursements
• Supporting task forces and departmental committees
• Performing other administrative duties as assigned

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

• High school diploma and four years of related administrative experience, or equivalent education and experience
• Excellent verbal, written, and interpersonal communication skills
• Proficiency with Microsoft Office
• Strong organizational and documentation abilities with attention to detail
• Ability to work independently and in a team environment, prioritize tasks, and meet deadlines
• Strong writing and presentation skills

Preferred Qualifications

• Familiarity with UCSF systems and processes, including BearBuy, MyExpense, and TAO
• Experience managing complex calendars and projects in an academic or healthcare setting

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Organization

TEP

Job Code and Payroll Title

004722 BLANK AST 3

Job Category

Administrative Support, Professional (Non-Clinical), Support Services, Temporary Employment

Bargaining Unit

Teamsters Local 2010 - Clerical and Allied Services Unit (CX)

Employee Class

Temporary Employment

Percentage

100%

Location

San Francisco, CA

Campus

Mission Bay (SF)

Shift

Days

Shift Length

8 Hours