Procurement Specialist 1

Are you an accomplished professional eager to take the next step in your career? Do you possess a strong background in complex procurement processes and contract management? The Pennsylvania Emergency Management Agency, specifically within the Bureau of Administration, is on the lookout for a Procurement Specialist 1 to join our dynamic procurement team. This role is ideal for individuals who are not only highly organized and adaptable but also enthusiastic about contributing to an agency that tackles a variety of tasks and responds to ever-changing duties and emergencies in service of the citizens of Pennsylvania. If you are seeking a fulfilling position that offers the chance to make a meaningful impact, this opportunity could be the perfect fit for you.

In this position, you will be responsible for comprehending and utilizing the Supplier Relationship Management System alongside other Commonwealth platforms that pertain to procurement processes, policies, and functions. You will set clear goals, objectives, and timelines for procurement activities, while also analyzing outcomes to identify requirements and the most effective procurement strategies. Your role will involve initiating timely actions to acquire a diverse range of supplies, materials, contracted goods, and specialized equipment as needed. You will ensure that any concerns with vendors are addressed promptly, maintaining communication with relevant internal stakeholders throughout the acquisition process. Additionally, you will analyze complex procurement requests, conduct research, and recommend sourcing strategies to identify the optimal contracting methods for various items or services.

You will apply procurement procedures to requests that require processing, demonstrating the ability to navigate the policies and protocols governing both State and Federal funding. This role demands a high level of organization and the capacity to manage projects with minimal supervision. Establishing and nurturing effective relationships with contacts will be essential, as you will also provide guidance to procurement staff and internal clients in developing product specifications, statements of work, scope of services, and other contract requirements. Furthermore, you will be tasked with creating and executing procurement contracts, actively participating in the negotiation process for new contracts arising from Requests for Quotes or Requests for Proposals. Your responsibilities will include reviewing and approving procurement requests to ensure compliance with the rules and regulations set forth by the Commonwealth and Federal guidelines, verifying that all purchase requests are accompanied by the necessary documentation. Lastly, you will ensure vendor compliance with negotiated terms, conditions, and relevant laws and policies by drafting cure letters, recommending payment halts, or implementing other corrective measures, while also being accountable for the proper use of the Commonwealth Purchasing Card and maintaining adherence to Commonwealth policies.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Free Secure On-Site Parking
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• In the event of an emergency/disaster situation or training exercise, this position may be required to travel, work up to 12-hour shifts, and work outside of the normal work hours, including weekends and overnights.
• Telework: You may have the opportunity to work from home (telework) part-time upon successful completion of probationary period. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.
• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will receive the minimum starting salary listed on this posting. The starting salary is non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year of experience performing technical purchasing or contract management work; and a bachelor's degree in business, supply chain, logistics, project, or operations management, or a related field; or
• An equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

Telecommunications Relay Service (TRS):

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  1. your score may be lower than deserved.
  2. you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.