Administrative Support Assistant I, Steward Observatory (Extended Temporary)

University of Arizona

life insurance, vision insurance, sick time

United States, Arizona, Tucson

Aug 20, 2025

Administrative Support Assistant I, Steward Observatory (Extended Temporary)
Posting Number	req23714
Department	Steward Observatory
Department Website Link	https://astro.arizona.edu
Location	Main Campus
Address	Tucson, AZ USA
Position Highlights	The University of Arizona's Steward Observatory invites applications for the position of Administrative Support Assistant I. This position is to provide temporary entry-level administrative support services to the Business Office operation team, and will also help support the department's day to day administration needs provided by the Business Office. This is an Extended Temporary Employment (ETE) position. Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more! The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.
Duties & Responsibilities	P-Card: Daily email notifications to cardholders for paperwork Review all paperwork submitted for errors Follow-up for compliance issues Maintain cardholder department files Run weekly recon status report Purchasing: Business Office Purchase Faculty/Staff Purchases as needed Monthly vendor payments Student Job Support: Running file reports Organizing Job Tasks Training Students Data Entry: Travel Authorization - Concur Travel Expense - UA Financials Reimbursements- UA Financials Cayuse System Data Other Duties as Assigned: Listserv submitted request assignment Business office calendar maintenance Misc. Operations Team tasks as needed Misc. HR Support tasks as needed Knowledge, Skills, and Abilities: General understanding of all Microsoft office suite products. Ability to work in a fast paced environment assisting multiple positions within the office.
Minimum Qualifications	High school diploma or high school diploma equivalency is required.
Preferred Qualifications	Experience with Cayuse Accounting and Beebole timekeeping software is strongly preferred.
FLSA	Non-Exempt
Full Time/Part Time	Full Time
Number of Hours Worked per Week	40
Job FTE	1.0
Work Calendar	Fiscal
Job Category	Organizational Administration
Benefits Eligible	Yes - Full Benefits
Rate of Pay	DOE
Compensation Type	hourly rate
Grade	3
Compensation Guidance	The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level	OC1
Job Family	Administrative Support
Job Function	Organizational Administration
Type of criminal background check required:	Name-based criminal background check (non-security sensitive)
Number of Vacancies	1
Target Hire Date	9/2/2025
Expected End Date	9/2/2027
Contact Information for Candidates	Corina Bedoy \| cbedoy@arizona.edu
Open Date	8/19/2025
Open Until Filled	Yes
Documents Needed to Apply	Resume and Cover Letter
Special Instructions to Applicant
Notice of Availability of the Annual Security and Fire Safety Report	In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures. Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.