About Us Over the past four decades, CTI has transformed from a modest construction testing and geotechnical engineering firm to a renowned comprehensive contractor. CTI delivers environmental, remediation, and construction services to diverse clients across the US, including Federal agencies, industrial partners, and State/Local Governments. CTI's journey showcases its adaptability and commitment to clients' challenges. Our growth strategy is rooted in recruiting top industry talents, reflecting dedication to excellence in every endeavor. Our project execution success has led to new and expanded opportunities for CTI, building upon a strong corporate culture and values of safety, integrity, compassion, collaboration, and innovation. JOB DESCRIPTION This role combines administrative support to key personnel with company-wide responsibilities for training and records management. The ideal candidate will provide efficient support to executives and teams, ensuring smooth day-to-day operations. Additionally, the role involves coordinating and implementing employee training programs, as well as maintaining and organizing company records to ensure compliance and accessibility. This hybrid position requires strong organizational skills, attention to detail, and the ability to manage both administrative and operational tasks across multiple functions within the company. Key Responsibilities
- Manage office administrative functions, including answering phones, processing mail, and maintaining filing systems.
- Prepare, edit, and distribute reports, presentations, and correspondence as directed.
- Coordinate and schedule meetings, including preparing agendas, tracking follow-up actions, and recording meeting minutes.
- Handle sensitive and confidential information, ensuring security and appropriate use.
- Assist in the development and management of office procedures to optimize workflow and improve efficiency.
- Track and manage office supplies, ensuring timely reordering and distribution as needed.
- Collaborate with departments to organize events and functions, including preparing logistics and materials.
- Process travel arrangements and expense reports for team members in compliance with company policies.
- Ensure compliance with company policies, including security protocols, contract management, and record-keeping.
- Provide backup support to Admin I staff as required.
- Other reasonable directives, responsibilities and activities may change or be assigned at any time with or without notice.
Education, Experience and Requirements
- High school diploma or equivalent (required); associate's degree in business administration or related field (preferred).
- Minimum of 3 years of administrative support experience in a professional office environment (required).
- Experience working with DOE, DoD, or government contracts (highly preferred).
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software (required).
- Strong written and verbal communication skills, with attention to detail and accuracy (required).
- Experience in project coordination and general administrative tasks (preferred).
- Must receive a satisfactory pre-hire drug screen and background check.
- Must be able to meet the physical requirements.
Skills and Competencies
- Exhibits CTI values.
- Safety and Quality First. We foster ownership and accountability for the highest level of safety and quality. We are committed to zero incidents and continually improving our performance based upon our successes, lessons learned and industry best practices.
- Integrity and Ethics. We treat our people, clients and partners with integrity and respect and operate with honesty and transparency.
- Our People. We are a compassionate and collaborative organization that truly values our people. We strive to recruit, encourage, challenge and empower our people to deliver high-quality, sustainable and cost-effective solutions while providing rewarding career opportunities at all levels.
- Teamwork. We assemble high-performing, cross-functional teams involving our people and partners to achieve our clients' project goals and expectations.
- Innovation. We encourage and promote creative thinking that challenges the norm and brings about innovative solutions.
- Organization: Ability to effectively manage multiple tasks and priorities while maintaining attention to detail.
- Communication: Strong verbal and written communication skills, ensuring clear and professional interactions with colleagues and external parties.
- Time Management: Proficiency in managing time effectively to meet deadlines and ensure smooth office operations.
- Problem Solving: Capable of identifying issues and developing solutions to improve processes and ensure operational efficiency.
- Interpersonal Skills: Ability to work well with others, providing excellent customer service and building relationships across departments.
CTI and Associates is an Equal Opportunity Employer. CTI does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided upon qualifications, merit, and business need.
|