Receptionist (Detroit)

We are seeking a Receptionist with 2+ years' experience to support our team in the Southfield office. All Taft employees operate under a "Client First" philosophy - in all things, we seek to provide exceptional services to our clients.

Duties and Responsibilities:

• Greets clients and guests to the Firm.
• Receives incoming phone calls. Takes and relays messages and clearly and concisely provides directions and information to callers and guests.
• Schedules conference rooms and meetings.
• Develops positive rapport with frequent visitors, vendors and clients.
• Orders and coordinates food and beverages for client and internal meetings and events.
• Routes FedEx and other incoming mail.
• Manages front desk tasks and responsibilities.
• Monitors security cameras and reports concerns to office management.
• Performs miscellaneous administrative support duties for assigned office which may include validating parking tickets, arranging cab service, and providing and tracking visitor badges.
• Assists other departments and practice groups with special projects which may include entering Firm invoices into LMS, processing notaries, compiling closing books and other tasks as requested.
• Assists with hospitality tasks in assigned office as needed (checking conference rooms; coordinating with IT to setup video conferencing and audio needs; communicating with hospitality team for timely meeting setups and breakdowns; checking conference rooms and kitchens to ensure that all are stocked, clean and organized).

Requirements:

• High school diploma or GED required.
• Two years of related experience in a professional services firm desired.
• Knowledge and experience with computerized voice over IP phone system required.
• Experience working in Word, Excel and Outlook desired.
• Must demonstrate a high degree of professionalism, credibility, and personal effectiveness.
• Strong interpersonal skills in order to effectively communicate by phone and with visitors with courtesy and tact.
• Thoroughness and strong attention to detail.
• Ability to collaborate well with colleagues and work effectively as a team.
• Must be flexible and dependable.

Interested candidates should apply here.