Corporate Administrative Assistant - Southern FS, Inc. - Marion, IL

The FS brand represents a standard of excellence for agricultural and energy-related products. It's the people who represent the FS brand that set it apart. As local cooperatives, FS Companies believe it is their responsibility to ensure that our earth, our communities, and businesses perform together, sustainably.FS Companies are committed to ensuring the continued profitability for the company, their owners, and their customers, while enacting to help the environment and greater good.

Salary Range: $15.00 - $18.00

Corporate Administrative Assistant

LOCATION: Marion Corporate Office

REPORTS TO: Clayton Spurlock / Credit Manager STATUS: Non-Exempt

PURPOSE AND SUMMARY STATEMENT

Providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication.

ESSENTIAL JOB FUNCTIONS

Daily

• Retrieve mail from post office during work hours and sort
• First person to answer phones and wait on front counter - answer patron questions, take payments, greet and route guests/salesmen to proper person
• Posting payments (AgVance)
• Prepare intercompany mail bags for route truck and distribute intercompany mail from route truck
• Count and balance location bank bags and make bank deposit ( Banterra)
• Deposit checks through CoBank and make two reports, one for Controller and one for vault w/cancelled checks (CoBank website)
• Organize cancelled checks from vault to storage
• Retrieve cash deposits from Banterra and file receipts
• Download and post payments from H and create report
• Download and post payments from MARS system and create report

As Needed

• Purchase and process birthday cards and company monthly calendar (GM issues list)
• Purchase Walmart gift cards to send out with birthday cards
• Coordinate and pick up birthday treats
• File sales reports and work orders
• Separate Bulk Fuel driver tickets and disperse to Inventory Specialist and Boles location
• Word processing projects for General Manager, Operations Manager, Sales Manager, Credit Manager, Controller and Human Resources Manager
• Call in Estimated Tax Payment Confirmation for Controller
• Assist with company events; coordinate meals, memos, flowers, etc.
• Ordering and inventory control of office supplies and forms (Modern or Stiles)
• Coordinate schedule for shredder box pick up
• Coordinate special mailings
• Coordinate Fed Ex and UPS shipping and distribute incoming deliveries
• Schedule office meetings
• Keep employee addresses and phone listings current and available
• Other duties as assigned

OTHER JOB FUNCTIONS

1. Report to work at prescribed times.

2. Come to work neat and clean and in company uniforms as much as possible to project a

good company image.

3. Be safety conscious always and report any unsafe operations or equipment to Supervisor.

4. Cooperate with Supervisor, co-workers, patrons and peers.

5. Be friendly and show concern for patron needs.

6. Strive to keep company equipment in high state of repair and cleanliness.

7. Have a working knowledge of all products and services offered by company.

8. Notify Supervisor of all time off (i.e. personal days, sick days, vacation, etc.) at earliest possible

time.

9. Perform all other duties as assigned. Other duties may be assigned.

REQUIREMENTS

Associate degree (A.A.) or equivalent from two-year College or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.

Demonstrates essential abilities including business knowledge, collaboration, communication, customer focus, decision making and skill development.

Must be able to obtain and maintain a valid driver's license and satisfactory driving record.

Must be able to work extended hours as business conditions warrant.

Must be able to travel independently.

We are dedicated to supporting the long-term financial well-being of our employees through a fully funded pension, a cornerstone benefit that ensures security for the future. We offer a comprehensive benefits package that includes medical, dental, vision, and life insurance, along with a variety of supplemental plans like accident, critical illness, disability, hospital indemnity, and identity theft protection. To promote a healthy work-life balance, employees enjoy generous paid time off (PTO) and paid holidays, giving you time to recharge and focus on what matters most. Additionally, our 401(k) plan with company matching helps you plan for retirement, while our free Employee Assistance Program (EAP) supports your overall well-being. Whether you're starting your career, balancing family life, or planning for retirement, our company is committed to providing employees with a comprehensive and competitive Total Rewards package that meets your needs at every stage. Benefits eligibility may vary depending on the position.

Actual compensation will be determined based on experience, location, and other factors permitted by law. In addition to base pay, certain roles may be eligible for bonuses, incentives, and commissions.