Administrative Aide - Surgery Payroll

This position provides administrative and financial support to the Department of Surgery. This position is the primary
person responsible for bi-weekly; semi-monthly and monthly payroll, and Faculty and PA fringe benefits reports. This
position also provides back-up administrative support to purchasing and other fiscal activities of the Department of
Surgery, as deemed necessary by the supervisor.

A. Administrative 80%
l Directs and advises staff, handling administrative activities and operating procedures daily, and in the
absence of the Business Administrative Associate.
2. Designated fiscal officer on all Department of Surgery accounts.
3. Administers the semi-monthly, and biweekly payroll for the Department of Surgery.
4. Signs as designated fiscal officer on all payroll reports and on semi- monthly and biweekly benefit
reports.
5. Attends meetings and training sessions regarding system, procedure, and policy changes and
updates. Transmits this Information to appropriate faculty and staff. Attends staff and departmental
meetings.
6. Trains employees and assists administrative and clinical supervisors of the Department on the process
of the payroll policies. Responds to inquiries and explains policies to the clinic and academic staff
regarding the payroll process.
7. Serves as liaison for the clinic staff, physicians, secretarial staff, Information Technology, the Office
of Human
Resources, Central Services, Print Shop, Purchasing, and the Payroll Office.
Serves as resource in advising, interpreting and ensuring compliance with University, School of Medicine,
P&S, and departmental policies, regulations, and, procedures for faculty and staff regarding various clinic
activities, i.e., time and benefit regulations and reporting.

B. Fiscal Administration 15%
1 Designated fiscal officer for expenditures within the clinic budget.
2. Responsible for training of new staff in the financial regulations of the School of
Medicine as well as the Department of Surgery.
3. Monitors expenditures in order to maintain maximum cost effectiveness in the
Surgery Clinic.
4. Recommends procedures to enhance the Department's financial stability.
5. Posts financial information to accounting system and makes adjustments and reconciles on a monthly
basis.
Civil Service Position Description

C. Reporting 5%
1. Runs and organizes monthly operational reports containing confidential Information as
directed by the Assistant to the Chair or Business Administrative Associate. Assembles
and prepares for various financial statements and administrative reports, containing
confidential information, as needed to develop budgets and budget projections.
2. Extracts, manipulates and analyzes clinical and financial data using electronic databases,
3. Interprets data for presentation to Department of Surgery staff.
4. ?Designs and prepares spreadsheets to house data.
5. Creates monthly reports as well as ad-hoc reports on an as-needed basis for departmental requests.

1. High school graduation or equivalent
2. Any one or any combination totaling five (5) years (60 months) from the following categories:
   1. college course work in business, finance, accounting or a related field:
      • 60 semester hours or an Associate's degree equals one (1) year (12 months)
      • 90 semester hours equals two (2) years (24 months)
      • 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
      • Master's degree or higher equals four (4) years (48 months)
   2. progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles
      
      

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

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Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

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