Manager Facilities

Position Summary:

Facilities Manager will be responsible for directing and overseeing all functions of the organization associated with facilities maintenance, equipment repair, including safety and environmental compliance programs. Position will schedule and supervise all employees and contractors working on maintenance of buildings and systems that maintain the operations of the facility. Analyzes and determines the overall advantage of requests for facility improvements and equipment. Position includes management of facility remodeling and expansion projects. Including assistance in design of areas to be remodeled or expanded upon, space planning, contacting specific trades and general contractors for project discussions and job-walks, solicitation of project quotes, analysis of quotes to ensure project scope is met, technical point-person for problems encountered during construction and day to day operations. This position will also require some travel between the New Jersey and San Diego locations.

Primary Responsibilities:

Facilities

• Manages reception / front office operations. Including the proper and efficient routing of packages and other deliveries.
• Works with various teams to support corporate meetings and functions.
• Performs routine maintenance within the facilities including painting, patching, basic HVAC and electrical repairs.
• Monitor equipment and undertake or orange for the repairs by contacting appropriate technicians and oversee repairs as required.
• Oversee systems that include HVAC, lighting, refrigeration, plumbing, water purification, air filtering, and electrical systems
• Ensures vendor service contracts are followed and builds good working relationships with vendors.
• Monitors and ensures a high standard of quality for janitorial services.
• Manages building facility projects including facility design and furnishing; initiates and monitors construction projects.
• Manages scheduled department/facility moves, coordinating with IT, moving, furniture and equipment vendors, to ensure smooth and timely transitions.
• Assist with start-up and/or decommissioning of facility space
• Participates in space planning projects with Director and Department heads.
• Works cross functionally and provides direction/ownership in resolution of facility related problems.
• Initiates and monitors mechanical repairs and maintenance for HVAC and Energy Management System (EMS).
• Acts as liaison to the landlord on routine maintenance and lease compliance issues.
• Responds to emergency calls and/or as needed supports after hour facility / building projects. After hours facility/building projects will be scheduled with management and assigned as required.
• Participates as instructed by management with local regulatory authorities including Department of Health, Fire Department, and other regulatory agencies.
• Manage Facility Service Ticketing system with IT (Service Now)
• Responsible for building access and security system

Environmental Health & Safety

• Develops and supports programs and procedures to meet facility objectives and targets with the environmental health, safety and security functions of the organization.
• Key focus points include:
  
  
  
  • Accident Prevention
  • EHS Regulatory Compliance
  • Waste Minimization
  • Coordinates all EHS training; trains and updates employees in use of MSDS sheets, hazard communication, emergency response plan, and building evacuation procedures.
  • Coordinates & Manages Quarterly Safety Committee Meetings
  • Supports and manages corrective actions from EHS audits
  
  
  
  
• Act as onsite contact for all Cal-OSHA actions.
• Inspects or tours organization facilities to detect existing or potential accident and health hazards, and recommends corrective or preventative measures where indicated.
• Investigates all accidents and near misses, coordinating with HR on Workers Compensation claims.
• Performs all applicable EHS reporting requirements in a timely and accurate manner. Maintains necessary EHS records.
• Supports and integrates EHS into Human Resources and Purchasing efforts.

Education/Experience/Skills:

• Bachelor's degree in a related field or equivalent combination of education and applicable job experience may be considered. A minimum of 5 years' progressively responsible related experience with some previous supervisory experience. Prior experience with Facilities, EH&S required. Experience in Biotech or Pharma industry strongly preferred. US DOT Hazmat training required. Prior experience facilitating organizational moves required.
• Proficient in the use of MS Office (Word, Excel, Outlook), Windows, and the Internet.
• Familiarity with CAD system to manage facility maps, seating assignments and construction changes.
• Experience with building maintenance systems such as HVAC, plumbing, electrical, security.
• Familiarity with State of New Jersey rules, regulations, codes for managing the environmental, health, and safety programs
• Ability and willingness to perform basic maintenance chores such as painting and basic plumbing repairs.
• Ability to assess contract compliance and product/service quality, organize resources and establish priorities as well as develop, and implement short and long range goals.
• Demonstrated ability to think logically in resolving problems or conflicting instructions and present results neatly, with clarity and precision in oral and written form.
• Skilled at effectively communicating department or area issues and results within and across functional areas and conducting presentations of technical information concerning specific projects or timelines. Able to gain cooperation of others.
• Skilled at effectively leading a cooperative team effort and organizing resources to achieve team goals. Able to make and prioritize process and resource decisions based on overall team needs.

Physical Requirements

This role involves regular standing, walking, sitting, and the use of hands for handling or operating equipment. The employee may also need to reach, climb, balance, stoop, kneel, crouch, and maintain visual, verbal, and auditory communication in a standard office environment and while working independently from remote locations. The employee must occasionally lift and/or move up to 20 pounds. This position requires the ability to travel independently overnight and/or work after hours as required by travel schedules or business needs

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