Facilities Manager

Ever wanted to build unique and interesting environmental infrastructure projects in one of Virginia's largest county? Do you want to answer the call of public service and provide a direct benefit environment and help support the local community?

Fairfax County's Solid Waste Management Program (SWMP) seeks a Facilities Manager who is highly motivated, brings enthusiasm, and has direct sustainability, operations, preventative maintenance, and asset management experience. This person will be a member of a collaborative team of dedicated highly performing staff that are responsible for the implementation of SWMP's capital improvement and preventative maintenance projects.

DPWES is a diverse, nationally-accredited and award-winning public works agency with approximately 1,000 employees providing solid waste, capital facility development, wastewater, stormwater, urban forestry, and land acquisition management services for the most populous county in Virginia. Join our team to help us protect the environment and serve the people of Fairfax County by creating and preserving a sustainable community that is an ideal place to live, work, and play for everyone.

Fairfax County Government is committed to our employees, and offers comprehensive benefits, including a defined-benefit retirement plan; medical, life and disability insurance; paid leave; tuition reimbursement; and reasonable accommodations for individuals with disabilities. Through our LiveWell Program and the County Benefits Division, we endeavor to cultivate a culture of wellbeing that empowers, educates and engages employees and retirees to make life-long choices that promote a holistic approach to their physical, mental, emotional, social, spiritual and financial wellness. Please review our awesome benefits:

• Benefits
• Retirement

• Under the general direction and supervision of the Public Works and Environmental Services Construction Project Coordinator for Solid Waste Management, the role of the Solid Waste Facilities Manager is to lead a team that ensures safe, clean, and well-operating facilities at a multidisciplinary set of public works buildings, oversee maintenance of a large set of office, operations, and maintenance buildings, including over 100,000 square feet of facilities including office space, transfer station, storage, and specialty trades shops including welding, small engine repair, laboratories, hazardous waste disposal, and truck wash facilities.
• Provide planning, direction, management oversight and evaluation of facility maintenance programs and operations. The Facilities Manager will launch daily operations from the Government Center, located at 12000 Government Center Parkway. The selected candidate will determine and select contracted expertise in accordance with Fairfax County procurement regulations. Following County operational strategies, the Facility Manager will employ asset management best practices to provide excellent working conditions for skilled trades and office staff, all while staying aligned with the County and DPWES operational strategies towards zero waste and energy management. The Facility Manager will accomplish this by leading a team of employees and contracted staff, establishing a collaborative and supportive work culture.
• The facilities must remain in compliance with inspection requirements, and all site permitted requirements. Plans, coordinates, directs, and monitors the implementation of all facility and equipment preventive, predictive, and proactive maintenance, repairs, and operations, including staff management, for critical commercial building infrastructure (mechanical, electrical, plumbing, civil, life safety, conveying, building envelope, locksmith, building finishes, and small projects) across a complex portfolio of various building types and structure uses in compliance with all department and county requirements and policies as well as local, state and national codes and regulations.
• Coordinates and partners with other internal and external agencies such as the Department of Vehicle Services, Office for Environment and Energy Conservation, Department of Emergency Management and Security, Equity Office, etc., and performs related work as required. This position performs various tasks to ensure the agency's productivity and efficiency, including implementing operational strategies, evaluating operations and maintenance performances, and supervising contractors.
• Designs and implements facility asset management program for facility infrastructure and critical building systems. Systems include fire suppression, sewer, water, security, HVAC, electrical, solar, camera systems, IT infrastructure, etc. Details maintenance, repair, and replacement timelines for all assets.
• Manages facility projects from design through construction to operational handoff. Plans and supervises contractors working on regular maintenance, repair, or replacement of the facilities infrastructure. Provides feedback and inspections for quality control purposes. Maintain relationships with partners/vendors/suppliers. Assess and identify new opportunities for improvement and efficiency. Perform regular site and building evaluations to determine areas of improvement.
• Gather, analyze and interpret external and internal data and write reports. Ensure adherence to building codes and county policies. Makes periodic and special inspections to evaluate the condition of county buildings and equipment, jobs in progress, and jobs completed. Prepares written reports of observations during inspection.
• Developing and managing the facility budget, including forecasting expenses, requesting expenditures, and seeking cost-effective solutions for maintenance and operational needs. Analyzes and reports preventative maintenance cost-effectiveness. This duty often involves negotiating contracts with vendors and service providers.
• Engages in safe working practices and complies with local and state safety requirements. Applies county and division safety policies, programs, and initiatives to all work activities. Participates in safety and operations training programs consisting of both written and practical exercises. Develop strategies to promote and enforce safety regulations to identify unsafe work conditions and practices. In coordination with safety analyst, develops and implements programs to proactively address safety deficiencies.

(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

• Directs the general administration of a portfolio of buildings;
• Manages multiple independent teams involved in the operations, repair and maintenance of buildings and associated structures;
• Supervises skilled, semi-skilled, trades, and labor staff responsible for operations, maintenance, renovation and/or new construction of facilities;
• Ensures the reliability of building operations (continuity of business) and infrastructure through the ongoing operations and maintenance of buildings, physical plants, and related/associated structures and amenities;
• Plans, manages, and coordinates residential and facility site development, long-range program site planning, resource development, and grant management;
• Oversees building projects during all stages of development from planning, funding, leasing and acquisition, architectural and space planning, and renovation, through operations and property management phases;
• Participates in financial decision-making and asset management of residential leases, major construction and renovation of sites;
• Responsible for the residential and/or facilities site plans;
• Reviews and interprets technical manuals, blueprints, maps, or diagrams to plan program work and to provide technical guidance to staff;
• Coordinates with other internal and external agencies to identify and mitigate risks and resolve issues including regulatory and complex challenges;
• Initiates partnerships with other departments and external agencies to address operational issues;
• Assists in developing and implementing long and short-term program goals and objectives;
• Assists in establishing service standards;
• Creates and documents specific action plans to accomplish goals;
• Establishes business metrics to track changes or adjustments needed to be made to improve services/operations;
• Monitors and evaluates multiple large dollar contract services for equipment replacement, emergency repairs and on-going repair and maintenance;
• Monitors and participates in the development of budgets, contracts, business agreements, and human capital reports;
• Interprets, monitors, and ensures adherence to Federal, State, and County building codes, regulations, standards, and mandates;
• Coordinates with County, State and Federal representatives in the implementation of programs and regulatory standards;
• Ensures building and equipment licenses, permits, certifications and inspections are current; Manage maintenance scheduling, workload management, and asset control using the maintenance management system (CMMS);
• Performs personnel functions including: the development of performance measures, guiding personal actions and employee relations, performing employee reviews, and managing employee development;
• Identifies, promotes, implements, tracks, and reports energy savings/avoidance and sustainable practices;
• May lead emergency management response team in responding to facilities-related emergencies.

• Five or more years of experience managing Capital Improvement projects for solid waste facilities including landfills, HVAC, sanitary sewer, water line, methane gas collection systems, transfer stations, solar project implementation, leachate pump stations, ground water systems, or stormwater structures.
• Five or more years of experience in operations development and project management.
• Five or more years of experience utilizing Excel, PowerPoint and Word.
• Five years of experience reviewing and analyzing construction plans and specifications.
• Trades certification or license for DEQ-Erosion & Sediment Control, Landfill Operations, Electrical, HVAC, Construction, or Facilities Management.
• Five or more years of experience implementing asset management programs for facility infrastructure and critical building systems.
• Five or more years managing budgets, forecasting expenses, and seeking cost-effective solutions for maintenance and operational needs.